IT Hardware Procurement Officer at Netcom Africa

The IT Hardware Procurement Officer is responsible for sourcing, negotiating, and purchasing high-quality IT and network hardware components required for the company’s operations. This role ensures timely and cost-effective procurement of equipment while maintaining vendor relationships, optimizing supply chain efficiency, and supporting the technical infrastructure needs of the Company.

Key Responsibilities

Procurement Management:

• Execute end-to-end procurement activities for IT and network hardware (routers, switches, servers, modems, cables, etc.)
• Prepare and issue RFQs and purchase orders in line with company policies and approved budgets.
• Review vendor quotations, negotiate terms, and ensure value-for-money procurement.

Vendor & Supplier Management:

• Identify, evaluate, and maintain relationships with reliable hardware suppliers and distributors.
• Monitor supplier performance in terms of quality, delivery timelines, and after-sales support.
• Maintain an updated database of approved vendors and pricing catalogues.

Inventory & Logistics Coordination:

• Work with the warehouse and logistics teams to track incoming hardware deliveries and ensure proper inventory documentation.
• Support the technical team in verifying equipment specifications and compatibility with network standards.
• Assist in planning hardware procurement based on usage forecasts and project requirements.

Compliance & Documentation:

• Ensure all procurement activities comply with company policies and regulatory standards.
• Maintain accurate procurement records, including contracts, invoices, and delivery notes.
• Prepare periodic procurement and spend analysis reports for management review.

Cost Optimization & Process Improvement:

• Monitor market trends and identify opportunities for cost reduction or alternative sourcing.
• Contribute to continuous improvement initiatives in the procurement process.

Qualifications & Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• 3–5 years of experience in procurement or supply chain management, preferably in an ISP, ICT, or technology-driven organization.
• Proven experience in sourcing IT/network hardware and related equipment.
• Strong understanding of procurement processes, supplier negotiations, and contract management.
• Proficiency in Microsoft Office Suite and ERP/procurement software (e.g. Microsoft Dynamics 365).
• Excellent negotiation, analytical, and communication skills.
• Strong attention to detail, organization, and vendor relationship management.
• Certification in Supply Chain is an added advantage.

Key Competencies

• Technical knowledge of IT and network hardware components.
• Strong negotiation and cost analysis skills.
• Vendor relationship and stakeholder management.
• Process improvement and documentation skills.
• Integrity, accountability, and teamwork orientation.