Invoicing Officer at Sayed Farms Limited

Job Reference: BO2026022

Job Summary

• The Experienced Invoicing Officer is responsible for managing the company’s invoicing and billing processes to ensure that all invoices are prepared accurately and issued in a timely manner.

• The role also involves maintaining proper billing records, verifying transaction details, monitoring stock returns and product expiry, and supporting financial reporting while ensuring compliance with company policies and accounting procedures.

Key Responsibilities

• Prepare and process invoices accurately based on approved sales orders.
• Verify billing details, including item prices, quantities, discounts, and applicable taxes, to ensure accuracy.
• Ensure invoices are properly formatted and include all required customer and transaction details.
• Enter and update invoice data in the company’s accounting software/ERP system.
• Post and process goods returns from customers (defective or excess orders) using the company’s ERP system.
• Conduct daily verification and posting of product returns in the accounting system.
• Monitor product expiry dates both physically and within the ERP system and report any discrepancies.
• Maintain accurate and organized records of all issued invoices, billing adjustments, and related documentation in compliance with company policies.
• Identify, investigate, and resolve billing discrepancies such as incorrect pricing, quantities, or missing information in collaboration with the sales team.
• Assist in internal and external audits by providing the required billing records and supporting documentation.

Requirements

• Bachelor’s Degree or HND in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years’ experience in invoicing, billing, or accounting roles, preferably within the FMCG industry.
• Proficiency in ERP systems and accounting software, as well as Microsoft Excel.
• Strong attention to detail and a high level of accuracy in data entry and record keeping.
• Good analytical and problem-solving skills.
• Ability to work independently and manage multiple tasks while meeting deadlines.
• Good communication and interpersonal skills.