Inventory Officer at Elizabeth Maddeux

Role Overview

• The Inventory Officer is responsible for managing and maintaining accurate records of all inventory-related activities in the hospitality business.
• This role ensures efficient stock management, minimizes losses, and supports operational efficiency by monitoring inventory levels, conducting audits, and coordinating with procurement and operations teams.

Key Responsibilities

• Oversee the receipt, storage, and distribution of goods to ensure accurate inventory records.
• Maintain up-to-date stock records and reconcile physical inventory with system records.
• Implement inventory control procedures to prevent stock shortages, overstocking, and losses.
• Conduct regular stock audits and cycle counts to ensure accuracy and identify discrepancies.
• Monitor inventory usage patterns and provide reports on slow-moving or obsolete stock.
• Ensure proper labeling and categorization of inventory items for easy tracking.
• Coordinate with the procurement team to ensure timely replenishment of stock based on operational needs.
• Work closely with the kitchen, housekeeping, and other relevant departments to align inventory levels with business demand.
• Develop and enforce standard operating procedures for stock handling, storage, and security.
• Investigate inventory variances and recommend corrective actions to management.
• Optimize storage space and ensure compliance with health, safety, and hygiene regulations.
• Generate regular reports on stock levels, consumption trends, and wastage for management review.
• Manage inventory databases and ensure proper documentation for audits and compliance.
• Train staff on proper inventory handling and stock management procedures.
• Ensure inventory control measures align with cost reduction strategies while maintaining product quality.
• Develop strategies for reducing waste and improving stock turnover efficiency.
• Monitor perishable goods to ensure proper stock rotation (FIFO & FEFO) and prevent spoilage.
• Collaborate with suppliers to track and verify incoming shipments and resolve discrepancies.
• Maintain accurate records of damaged, expired, or returned goods and report findings to management.
• Ensure all inventory-related transactions are accurately recorded in the system in real time.
• Assist in forecasting inventory needs based on historical data and business trends.
• Work with IT and Finance teams to improve inventory tracking systems and data accuracy.
• Assist in cost analysis and budgeting for inventory purchases to optimize procurement spending.
• Ensure compliance with all company policies, industry regulations, and safety standards related to inventory management.

Requirements

• Bachelor's degree or HND in Supply Chain Management, Business Administration, Accounting, or a related field.
• Minimum of 2-3 years of experience in inventory management, preferably in the hospitality industry.
• Strong knowledge of inventory control practices, stock management, and audit procedures.
• Proficiency in inventory management software and Microsoft Office Suite (Excel, Word).
• Strong analytical and problem-solving skills with attention to detail.
• Excellent organizational and time management skills.
• Ability to work in a fast-paced hospitality environment and manage multiple inventory categories.
• High level of integrity, accountability, and professionalism.