Inventory Coordinator at HBM Nigeria Plc (Formerly Lafarge)

About the Job

• Day to day management of Engineering stores stock levels, along with monthly / quarterly/annually stock taking and analysis of the same along with Raw materials.
• Assist local teams in management of Satellite stores, to minimize downtime and create value for the company.
• Work in conjunction with the maintenance & procurement teams to ensure all incoming requisitions are processed and filled within agreed timetables and provide feedback to the same on vendor’s performance and quality of materials supplied.
• Ensure adequate stock Levels for items with longer replenishment cycle with coordinated engagements with production and procurement teams. Also using Economic Order Quantity models to demonstrate accuracy of stock levels.
• Avoid excessive stock of items with low utilization rates. Raise early warning alarms for Potential risk on SLOB items and take preventive steps to mitigate.
• Complete and analyze Engineering stores / Raw materials stock reviews on a quarterly & Annual basis and close out with local teams.

What you'll be doing

• Safety
  • Ensure full compliance of the stores with Lafarge HSE standards.
  • Carry out regular Boots on Ground inspections and ensure all issues are closed out in a timely manner.
  • Act as a role model to peers and subordinates with regards to safety management and behaviours.
• Administration and Inventory management
  • Ensure changes in lead times for critical spares, are investigated and where necessary stock levels are modified to prevent exposure.
  • Ensure all reconditioned / repaired items are put back into stock at repair value.
  • Identification and management of Redundant / Obsolete items held and working with stakeholders to sell on, repurpose and or dispose of the same.
  • Ensure compliance at all stages with the companies purchasing procedures.
• Stock Management
  • Monitor Weekly / Monthly stock usage levels and act to preserve minimum levels, as required, identify areas of concern to management.
  • In cases where stock requirements change either on a companywide, Hub or plant basis work with teams to redistribute existing spares before reordering.
  • Ensure all stock items have a relevant MDM number and assigned storage location in the stores.
  • Ensure all stock is appropriately rotated, to reduce loss.
  • Manage Inventory accuracy through monitoring of daily warehouse activities, cycle counts, stock-takes and audit of same to verify results.
  • Manage Stock Control: the self-assured receipt, storage, retrieval, transferring; document recording and data entry into the system
  • Monitor Intercompany transaction (Cement) and ensure stock invoiced against the business aligns with the right consumption. Reports for management decision where there are anomaly.
  • Documented monthly monitoring of critical spares and modifications of the same based on actual use at site level, upcoming projects and major maintenance works, availability in the market place and current status of imports to Nigeria.
• Purchase requisitions
  • Carry out random checks on the PR’s and set up / manage a KPI identifying supplier performance against target dates. Act on non-compliances to improve performance / raise performance issues further up the management chain.
  • Work with the Project & Maintenance coordinators to balance requirements for Central and Hub stocks
• Stock taking
  • Support the A&C controller in stock taking activities across the business
  • Ensure that templates are supplied to all locations identifying the requirements of the periodic stock check and that all team members are aware of the requirements.
  • Act upon findings of the stock take and presents a summary of any financial impacts and any planned improvements to management within 3 working days.
  • Ensure there are robust systems to cover management of waste materials in the plants and hubs, covering those items with a resale value (Tyres, Oil. Batteries etc).
• Reporting and analysis
  • Prepare periodic reports to assess the effectiveness of stock management levels and actions taken to improve performance
  • Prepare KPI’s based on Critical spares, Supplier performance and Waste management, any other item that the business requires.
  • EOQ and Re-order level reports for critical spares This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required

Who you'll be working with

• List of direct reports:
  • Stores Officer
  • Key interfaces, stakeholders and relationships:
  • The incumbent interacts regularly with Operations Coordinators, Maintenance Coordinator, Procurement and Projects & PMR Coordinator and Production & Inventory Officer
• Key Performance Indicators
  • Working capital tied up in stores
  • Obsolete stock removal
  • Age profile of spares in the stores not exceeding 2 years
  • Management of waste products in the stores
  • PR to LPO timescale
  • LPO – to In Hand timescale

Who are we looking for

• Degree in Engineering or Social Sciences
• Certification in supply chain management will be an added advantage
• Minimum of 3 years’ experience running commercial / Industrial stores
• Good written and oral communication skills
• Strong computer Skills especially Excel, word, powerpoint and IT tools such as SAP
• Ability to prioritize with excellent time management skills
• Good attention to detail
• Good interpersonal skills
• Strong team player
• Adaptable
• Tact and tolerant
• Ability to work well under pressure and adhere to set deadlines
• Resilient and Motivated
• Excellent management skills and ability to organize and plan effectively to meet both short and long range goals and objectives.
• Ability to manage multiple project plans successfully and simultaneously.
• Ability to motivate individuals and teams