Inventory Analyst at Alister Greene Consulting

Position Objective

• The Inventory Analyst is responsible for maintaining accurate inventory records across the organization's stores and distribution centers.
• This role involves planning and coordinating physical inventory counts, identifying discrepancies, ensuring accurate data entry, and providing actionable insights to optimize inventory management processes.
• The ultimate goal is to support operational efficiency and prevent financial discrepancies.

Key Responsibilities
Inventory Management and Coordination:

• Schedule physical inventory counts in collaboration with the Sales Manager for stores and the Logistics Manager for distribution centers.
• Ensure accurate and comprehensive counting lists are prepared, containing all items for inventory checks.
• Distribute counting lists to the Area Manager and Logistics Manager to facilitate the inventory process.

Data Accuracy and Issue Resolution:

• Verify all administrative documents required for inventory counts, including delivery notes, credit notes, and write-off documentation, are complete and available.
• Assist in resolving issues or discrepancies encountered during inventory counts to ensure accuracy and compliance.

Reporting and Documentation:

• Report any significant discrepancies or operational challenges discovered during inventory counts to the Accounting Manager.
• Prepare detailed inventory reports summarizing the outcomes of physical inventory counts and document necessary adjustments.
• Ensure all inventory adjustments are accurately recorded and supported by proper documentation.

Error Identification and Process Improvement:

• Identify administrative errors or systemic issues leading to incorrect inventory results and recommend corrective measures.
• Provide actionable insights for improving inventory accuracy and reducing errors, aligning with organizational goals.

Key Performance Indicators (KPIs)

• Inventory Accuracy: Percentage of accurate inventory records post-counts.
• Discrepancy Resolution: Time taken to identify and resolve inventory discrepancies.
• Process Adherence: Compliance with inventory management policies and procedures.
• Reporting Quality: Timeliness and accuracy of inventory reports.

Qualifications and Skills
Educational Requirements:

• Bachelor's degree in Supply Chain Management, Business Administration, Accounting, or a related field.

Professional Experience:

• Minimum of 3 years of experience in inventory management, logistics, or a related role.
• Proficiency in inventory management software (e.g., SAP, Oracle) and advanced Microsoft Excel skills.

Technical and Behavioral Competencies:

• Strong analytical and problem-solving skills.
• High attention to detail and accuracy in data entry and reporting.
• Excellent organizational and time management skills.
• Effective communication skills for cross-functional collaboration.
• Ability to work independently and handle multiple priorities in a fast-paced environment.