Institutional Funding Senior Specialist at CBM

​About the Role

• ​The Institutional Funding Senior Specialist is part of the Institutional Funding Team providing hands-on surge capacity for high priority proposals, ensuring Country Teams have access to relevant tools and guidance, facilitating internal learning and coordination on Institutional Funding (IF), supporting consortium formation and ensuring contractual compliance for proposal bids.
• ​While the Federation Member Teams remain the lead for institutional funding in their domestic donor markets, the Institutional Funding Senior Specialist provides on demand support to Member Team-led bids. For strategic funding opportunities outside the domestic markets of Member Teams the Senior Specialist leads the proposal development team.
• ​The IF Senior Specialist will closely coordinate with CBM Global Technical Teams (Advocacy, Inclusion Advisory Group, Disaster Risk Management, Community Mental Health & Psychosocial Disability, Inclusive Eye Health and Community inclusion/OPD engagement) as the position is cross cutting in nature.

​This will be your team:

• The team that you will be joining will have 6 employees in 2026, with expectations that this will increase in subsequent years.
• You will report to the Institutional Funding Director.
• You will have no direct reports but will work closely with teams across the Federation.

​Key Responsibilities
Proposal development and surge support 30%:

• Lead and coordinate on agreed high-value/strategic Institutional Funding proposal development to deliver high quality, compliant bids aligned with donor requirements and CBM Global internal standards—coordinating inputs across Country, Member and Technical Teams and the Secretariat.
• When leading proposal development, set the bid strategy and workplan; oversee compliance and eligibility checks; broker and document partner roles and governance; align the technical approach with MEL/logframe and budget; clarify risk mitigation and safeguarding measures, run quality reviews; facilitate internal sign off and ensure on-time final submission.
• Provide on-demand surge to Member Teams on proposal bid development as coordinator, contributor or reviewer on one or more bid development tasks.

​Consortium formation, coordination and support 10%:

• Lead or broker consortium formation for strategic bids, act as senior broker/support to strengthen design and governance and take up day-to-day coordination.
• Promote proactive relationship-building and positioning by cultivating priority partner relationships and networks with Country Teams and Technical Teams, identifying positioning opportunities ahead of expected calls in priority geographies/sectors.
• When leading consortium formation, conduct partner/OPD mapping and outreach; assess interest and consortium-fit; lead pre-award due diligence; define value add and workshare; draft/negotiate teaming agreements or MoUs, and document decision procedures – in collaboration with the in-country Business Development Officers for country based organisations, and with Technical Teams for international sector specialist organisations.

​Internal Communication, Learning, and Coordination 30%:

• Support the IF Working Group (IFWG) and IF Forum (IFF) by coordinating meetings, sharing documentation, tracking actions and facilitating peer exchange.
• Curate and maintain internal IF communication platforms to ensure up-to-date, version-controlled resources, decision logs and lessons are easy to find and consistently used across the federation.
• Lead the development, testing, roll-out and upkeep of CBM Global business development tools, resources and guidance. Curate and improve high-quality boilerplates, donor annex examples and checklists, as well as capture lessons and debriefs to strengthen future bids.
• Develop and promote the use of fit-for-purpose consortium coordination support tools (e.g. MoUs, due diligence checklists, decision logs), as well as capture lessons learned to strengthen future partnerships.
• Curate and develop tools that support compliance with donor requirements (e.g. procurement policy, risk register, etc) for donors outside Member Team domestic markets and per Lead Team Selection.

​Compliance support 30%:

• Build and maintain donor-compliance intelligence for strategic donors such as on eligibility and cost principles, reporting frequency and templates, sub-granting rules, procurement, audit/assurance, branding/visibility, safeguarding and ethics, data protection, procurement, and indirect-cost rates.
• Advise on compliance during bid development for donors outside Member Team domestic markets and per Lead Team Selection, e.g. review donor conditions, flag implications (eligibility, cost share, sub-granting, audit, branding, data, safeguarding/ethics), and coordinate seeking donor clarifications through to submission.
• Advise CBM Global colleagues on addressing compliance issues during project implementation (e.g. request for waivers, budgetary changes, etc) for donors outside Member Team domestic markets and per Lead Team Selection.

Safeguarding Responsibilities:
Knowledge:

• Knows and considers the power people think they hold because of their position at CBM Global and takes care not to abuse it by treating everyone with respect. 
• Considers their personal values and biases, taking care these do not negatively impact on how they interact with and treat the different individuals they will come across during their work at CBM Global. 

​Skills:

• Able to report and escalate safeguarding concerns appropriately. Challenges inappropriate behaviours of peers. Able to implement safeguarding requirements in their area of responsibility. 

​Behaviours:

• Acts as a role model for CBM Global’s commitment to zero-tolerance for abuse, do no harm and safeguarding standards. 

​Key Outcomes Expected from this Role

• High-value and strategic proposals outside Member Team domestic markets are submitted on time and to standard, with a clear bid plan, aligned narrative–logframe–budget, completed quality reviews, and zero critical compliance defects.
• Surge support to Member Team-led bids improves readiness and quality—strengthening compliance pathways and MEL alignment—while preserving Member Team ownership of donor relationships and bid leadership.
• Strategic consortia are designed and coordinated effectively, with documented roles and decision rights, fit-for-purpose teaming/MoUs, agreed workshare and quality assurance, and inclusive ways of working including OPD engagement.
• Internal IF platforms and communities of practice operate on a clear cadence with tools, action point follow up, and concise learning notes that are easy to find and reused across bids.
• For strategic donors, up-to-date compliance intelligence—covering eligibility, cost principles, sub-granting, audit/assurance, branding/visibility, safeguarding/ethics, data protection, indirect cost rates, and procurement—guides Go/No-Go decisions, design choices, and proposal development processes.
• The IF Advisor’s delivery complements the Director of Institutional Funding and respects Member Team leadership in domestic markets, with transparent attribution to lead teams and separate tracking of enablement contributions.

​Qualifications, Training, and Education

• Master’s Degree in International Development, Humanitarian Affairs, Public Policy / Administration, Human Rights, Business Administration, or a closely related field.

Experience and knowledge:

• At least 5 years experience in a similar role(s), with extensive experience of proposal development or project coordination within international development or humanitarian contexts.
• Understanding of donor expectations (e.g. bilateral donors and large foundations) including basic compliance terms.
• Knowledge of consortium models, partnership coordination and internal grant systems.
• Familiarity with internal collaboration tools (e.g. Microsoft Teams, intranet, NGO Online and the use of tools like PowerBI).
• Fluency in English and French (French desirable), spoken and written, with ability to work confidently with stakeholders in both languages.
• Understanding of equitable partnership principles and inclusive practices, including meaningful engagement of Organisations of Persons with Disabilities (OPDs).
• Experience working in matrixed, multi-country organisations across time zones and cultural contexts.
• Experience working in cross-cultural teams and diverse environments.
• Committed, excited, and passionate about disability inclusion and the rights of people with disabilities.
• Open to work collaboratively.

Skills/competencies/personal qualities:

• Excellent coordination and organizational skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication; able to synthesise complex information into clear summaries or guidance.
• Comfortable working across teams, time zones, and functions in a flexible, collegial way.
• Facilitation and negotiation skills for productive design sessions and fair teaming arrangements reflecting partner value-add and inclusivity.
• Capable of navigating digital platforms and learning new systems quickly.
• Commitment to CBM Global’s values, with a focus on inclusion, partnership, and integrity.
• Service-minded and proactive, supporting others to succeed.
• Open to learning and adaptable to the evolving needs of a federated structure.
• Sensitive to power dynamics and committed to equitable partnerships.
• Willingness to undertake occasional international travel for consortium development, workshops, or critical bid processes (desirable).