INGO Forum Program Officer at iMMAP

Status: National Employee
Contract Start: 20 March 2023
Contract End: 30 September 2023
Contract Length: 7 Months

Background

• The INGO Forum in Nigeria (NIF) was formed in late 2014 to develop a collaborative platform for effective and principled INGO interaction, engagement and coordination for humanitarian, recovery and development interventions in Nigeria.
• Since inception, the INGO Forum has become a critical platform for ensuring effective information sharing and analysis; leadership on advocacy and policy engagement; and liaison with government/donor/UN engagement and engagement ensuring the perspectives of INGOs and affected populations are ultimately included in decision-making processes.
• The INGO Forum is governed by a core membership of 54 members (and 7 observers) with new member applications pending approval on a regular basis, The INGO Forum is governed by an elected Steering Committee of five Country Directors and a Chair that works alongside a full term Secretariat.
• Since November 2020, the INGO Forum is administratively hosted by iMMAP in Nigeria’s capital city of Abuja as well as Maiduguri.

Description of Duties
Programs and Operations:

• Assist in program activity planning and work plans for all NIF teams.
• Plan and organize all required meetings, workshops, events, and other INGO Forum activities.
• Provide general operations, procurement, and administrative support to all NIF teams.
• Work closely with the host organizations operations team to ensure compliance with all procurement, asset, and operations policies and procedures.
• Assist the Senior Programs Officer in providing support to NIF members, particularly from the HR, Finance, and Logistics working groups.

 Procurement and Logistics:

• Assist in the preparing of NIF procurement plan, liaising with internal teams and team leads.
•  Ensure NIF’s adherence to the host organizations procurement, and administrative requirements and policies.
•  Manage procurement processes for NIF internal and external meetings, events and purchases/services.
• Coordinate all NIF’s procurement process, liaising with the senior program officer and internal teams.
• Manage relationship with NIF’s external stakeholders, vendors and suppliers.
•  Oversee the management for all travel and accommodation for NIF staff, visitors, and participants.
• Oversee the Administrative Assistant in ensuring support activities including travel, logistics arrangement, and procurement needs of teams and participants are met.
• Ensure all NIF procurement related documents and contract tracker are updated, retained, and filed appropriately.
• Assist with organizing NIF event logistics, ensuring all necessary resources are available for events.
• Supervise the maintenance of all asset and non-asset records of NIF office in Abuja and Maiduguri.

Requirements
Experience and Skills:

• BA / BSc or equivalent level of Education in Business, Management, International Development, or any relevant course.
• A minimum of 3 years of experience in working with programs management, operations, and procurement systems.
• Experience working in programs support and operations.
• Excellent organizational skills, ability to plan and manage diverse tasks and responsibilities
• Attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Excellent work habits with the ability to work in a multi-cultural environment.
• Good level of computer skills, particularly working with Outlook, and Microsoft 365 (Excel, Word, and PowerPoint).