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  • Posted: Feb 12, 2021
    Deadline: Feb 25, 2021
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    A diplomatic mission is a group of people from one state or an international inter-governmental organisation (such as the United Nations) present in another state to represent the sending state/organisation officially in the receiving state. In practice, a diplomatic mission usually denotes the resident mission, namely the office of a country's diplomatic re...
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    Information Management Assistant

    Announcement Number: Abuja-2021-013
    Location: Abuja
    Series/Grade: FP - 1805 7
    Work Schedule: Full-time - 40 hours per week
    Promotion Potential: FP-7

    Overview

    • Hiring Path: Open to the public
    • Who May Apply/Clarification From the Agency: For USEFM - FP is 07.  Actual FP salary determined by Washington D.C.
    • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
    • Security Clearance Required: Public Trust - Background Investigation
    • Appointment Type: Permanent
    • Appointment Type Details:
      • Definite not to Exceed (5 years)
      • Indefinite subject to successful completion of probationary period
    • Summary: The work schedule for this position is: Full Time (40 hours per week)
    • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
    • Supervisory Position: No
    • Relocation Expenses Reimbursed: No

    Duties

    • This position is an assistant to the Information Management Officer (IMO). With technical guidance from Information Management Specialists, the incumbent will assist the Information Management Office (IMO) in daily Information Resource Management (IRM) operations.
    • The primary duties will be assisting users with account configuration, basic system administration functions such as password resets, intranet website updates, systems training.
    • S/he assists with unclassified pouch operations and is responsible for ensuring the emergency radio inventory is up to date and properly documented.
    • Incumbent provides radio training to embassy personnel and families new to post.
    • Additionally, s/he ensures the program asset inventory is up to date and properly documented in the Information Logistics Management System (ILMS).

    Qualifications and Evaluations
    Requirements:

    • Experience: Minimum of two (2) years’ experience with a computer system including Microsoft Office is required.

    Job Knowledge:

    • Understanding of Windows 2007 professional and Windows Server 2003 or Windows Server 2008, as well as an understanding of the Department of State and overseas mission management and administration, is required.

    Education Requirements:

    • Completion of Secondary School or received high school diploma is required.

    Evaluations:

    • Please specify your level of proficiency in the language listed

    Language:

    • Fluency in Speaking/writing English Language is required.

    Skills and Abilities:

    • Good analytical, communication and customer service skills are required. Must be able to lift and transport a minimum of 40 pounds.

    Qualifications:

    • All applicants under consideration will be required to pass medical and security certifications.

    Benefits and Other Info

    Benefits
    Agency Benefits:

    • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
    • For EFMs, benefits should be discussed with the Human Resources Office.
    • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

    Other Information:

    • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

    Hiring Preference Order:

    • AEFM / USEFM who is a preference-eligible U.S. Veteran*
    • AEFM / USEFM
    • FS on LWOP and CS with reemployment rights **

    Important

    • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.
    • A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
    • This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
    • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

    Marketing Statement:

    Equal Employment Opportunity (EEO):  

    • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

    Salary
    NGN6,455,212 / Year or USD$38,056 / Year

    Method of Application

    Important Notice

    • All candidates must be able to obtain and hold a Secret clearance. 
    • To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

    Required Documents
    Please provide the required documentation listed below with your application:

    • Copy of Orders/Assignment Notification (or equivalent)
    • Residency and/or Work Permit
    • Degree with transcript
    • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
    • SF-50 (if applicable)

    Next Steps:

    • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
    • For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
    • Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.
    • For More Info: HR Section 09-461-4000 HRNigeria@state.gov
    Interested and qualified? Go to US Embassy on erajobs.state.gov to apply

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