Immigration Officer at MacTay Consulting

Job Description
Service Purpose:

• This Service is created for immigration administration of expatriates and nationals as well as their dependents within the affiliate.

Service Dimensions:

Financial Measure:

• Efficient management of immigration and visa activities and expenses of about N20m regularly

Unit Measure:

• Immigration support and intervention to expatriate staff - residents and families, rotational to a stay in accordance with the Nigerian Immigration laws.
• In constant communication with the Nigerian Immigration Services day to day implementation of expatriates’ immigration status in country

Activities
Immigration facilities:
Assists the PMS Coordinator in liaising with the Nigeria Immigration to obtain facilities such as:

• Regularization of new arrivals with a resident visa
• Contributes to the process of obtaining visas for new arrivals to Nigeria.
• Renewal of existing visa and residence permit & Extension of Business/Tourist visa.
• Procurement of green cards for expatriates.
• Procurement of Nigerian passports for Nigerian staff and dependants.

Immigration facilities at Onne site:

• STR Visa
• Régularisation of STR visa
• Monthly Returns
• Deletion
• Interventions

Expatriate Database follow-up:

• Inputs data of expatriates and their families on Immigration status tool.
• Maintains an accurate database for effective retrieval of information and issues reports

Intervention:

• Assists in solving difficult situations or incidents in the interest of the Company that can occur at the following entry-points: Omagwa International Airport, NAF Base, etc.

Public Relations / Partners:

• Maintains a good interpersonal relationship with customers - inpatriates and dependants and as well as colleagues and managers through regular communication and contacts.
• Contributes to maintaining good relationship with immigration bodies in Nigeria, especially focused on Port Harcourt based, to ensure an effective good relationship and efficient services.

Reporting:

• Prepares weekly/monthly/annual immigration reports or any incident.

Cost Efficiency:

• Ensures compliance with the Group’s Cost Efficiency initiatives.

Others:

• Documentation for the Biometric Data Capture of expatriates at the NCDMB office in Yenagoa.
• Gives updates on changes in Immigration rules and policies.
• Liaises with the finance team on achieving smooth re-imbursements.
• Coordinates the timely production of the Trombinoscope – A yearly photo book of all expatriates in the affiliate.
• Carries out any other duties/projects as assigned by the hierarchy

Context and Environment:

• Compliance with local Rules & immigration policies, necessitating expertise in interpretation of rules, and clear communication with expatriates from different nationalities at the entry and exit points.
• Stringent immigration policies requiring effective relationship management with immigration authorities.
• Financial implications of policy changes e.g. 100% increase in cost of CERPAC forms ($1k to $2k).
• Service provision to expatriates from 27 different nationalities across the company locations (office & site).

Accountabilities:

• Responsible for all JV Assets Immigration activities on behalf of all expatriates in the company.
• Maintains good working relationship on behalf of the company with government parastatals.
• Assisting Nigerian staff & dependents in obtaining valid Nigerian passports to facilitate their foreign missions, trainings, and vacations.
• Liaises with the finance team on achieving smooth re-imbursements.
• Documentation for the Biometric Data Capture for Expatriates at the NCDMB office in Yenagoa.

HSE Objectives:

• Consistent application of and compliance with TEPNG Company Rules and HSEQ protocols.
• Drive HSEQ culture and behavior within team and in interactions with employees.

Qualifications / Experience Required

• A Degree in any of the Social Sciences with a minimum of 5 years work experience.
• Knowledge of human resources policies & procedures.
• Knowledge of French is an added advantage.
• High level of integrity and analytical skills.
• Excellent interpersonal relationship skills.
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STA.