Human Resources Officer at Zigma Limited

Role Description

• Assist with the preparation of Project Organization Chart and Staffing Plan in conjunction with the Project Control Manager and approval given by Project Manager.
• Support the Head HR during the Staff census and Head Count Forecast campaigns
• Review of Job Descriptions to ensure it is in line with affiliate’s required standards.
• Implementation of approved HR process and procedures as applicable
• Ensure the appropriate implementation of the mobilization/demobilization for all company staff (TotalEnergies SA, TGI and TUCN) in terms of administration, in line with the approved Project Mobilisation/ Demobilization Procedure.
• Provision of Position number for organic positions and ensure proper onboarding of all categories of staff in line with validate mobilization plan.
• Follow up with the man-power team to ensure on boarding of contract staff on PFS and proper update on project org chart.
• Work closely with the Project Management team to ensure that the mobilization plan reflects all updates appropriately. E.g. change in mob/demob date, location, employee details etc.
• Prepare monthly HR report based on the inputs from the mobilization plan and other HR related topics.
• Work closely with all key actors in the mobilization/demobilization process in line with procedure and providing support where required.
• Ensure Project Leader’s approval is obtained before the mobilization of any new position in the mobilization plan is initiated, in line with procedure.
• Liaison with Ubeta TAS C&P team that all identified contracted positions are mobilized contractually and renewals are don’t promptly to avoid gaps.
• Collate the annual training plan for the project team and monitor implementation during the year. Send training reminders to staff where required.
• Prompt project team for participation of all compulsory affiliate training campaigns.
• Notify project team on any PTM campaign such as Annual Appraisal / Career Meeting / Job Evaluation etc.
• Support the Contract team’s Technical Assistance Services (TAS) review on the requirements which should be in line with the affiliate’s
• HR standards. Participate in the interview sessions to support the team managers in assessing candidates’ motivation and fit within the organization.

Accountability

• To ensure the necessary staffing at the right time and location in line with the management approval.
• To ensure the adherence to the Mobilisation / demobilization company and project procedures.
• To ensure the smooth mobilization/demobilization of personnel.
• To control the Staff database management in a good manner and safe custody.
• To maintain the confidentiality of all sensitive HR issues for the project.
• To fully comply with office security, health, and safety instructions.

Qualifications

• A university degree and HND in any business-related disciplines.
• Minimum 5 years relevant experience in HR or administrative role.
• Able to work on own initiative and to effectively network across the Group organizations.
• Good command of MS Office (Word, Excel, PowerPoint, Visio Basic), MS Outlook
• Fluent in English. French is an advantage.
• Well organized, proactive, accurate and reliable. Good team spirit, good communication and interpersonal skills.