Human Resources Coordinator at Save The Children

SCOPE OF ROLE: 

Reports to: Human Resources Manager, Abuja

Staff directly reporting to this post:  Human Resources Assistant

Role Dimensions: Reporting to the HR Manager, Abuja the post-holder will interact and work with the Country Office and Field Office HR personnel. 

KEY AREAS OF ACCOUNTABILITY:

Human Resource Management 

• Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process.
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the SMT or as requested by supervisors.
• Provide support to supervisors to arrange training opportunities for staff.
• Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Recruitment and On-boarding

• Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with SCI’s policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts.
• Maintain a database of recruitment related advertising agencies - including websites, professional forums, and costs.
• Provide best practice guidance and support to recruiting managers on recruitment planning; presentation of roles, assessment e.g. job descriptions and advertisements.
• Coordinate communication with candidates in a way that reflects SCI’s values.
• Develop a standard induction pack and maintain an induction schedule for new staff.
• Conduct HR inductions for new hires.
• Support Hiring Managers to coordinate on-boarding for new hires.
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff.
• Planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Consultant Engagement

• Liaising with requesting teams/units/department heads to anticipate and plan for consultant recruitment needs.
• Review and select suitable job advertising options.
• Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with SCI’s policy and procedures.
• Coordinate communication with candidates in a way that reflects SCI’s values.
• Participate in negotiating offers and drafting agreements for consultants.

HR Operations

• Maintain hard copy personnel filing system and monitors staff file digitization initiatives. 
• Assist with the collation of CO and Field office recruitment documents for CD sign off.
• Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, welfare, development programs, etc).
• Monitoring global inductions.
• Archive personnel files (hard and digital copies).
• Support the unit’s meetings, and other HR events.
• Support the field offices in coordinating HR key activities.
• Consolidate and follow up with annual leave planning.
• Process payments for HR-related expenses and keep records accessible for audit checks.

Payroll Management

• Process monthly payroll schedule for staff which includes application of payroll components.
• Adequately document terms of compensation and payroll changes using payroll processing variation forms.
• Collaborate with the Finance unit to ensure monthly payroll cycle is complete.
• Ensure that all changes that relate to SC international payroll are prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the RO.
• Track changes and prepare variation documents for monthly international payroll.

People Management & Leadership

• Manage and oversee issues related to staff orientation and employment.
• Support with, and facilitate the human resource processes in all field locations.

Representation

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions and suggest best industry practices.
• Assist with the analysis of HR needs of a programme and look for sustainable solutions.  Provide a generalist HR service to managers across a full range of HR issues.
• Assist with representing SCI externally through correspondences.

Other

• Assist the HR Manager to plan wellness activities for staff in the Nigeria country programme.
• Coordinate the travel arrangements of the HR Team.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility.
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition

• Creating best-in-class EA function.
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills.
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to.

Creativity:

• Designing more effective admin systems.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

QUALIFICATIONS

• Education – Bachelor’s Degree in Administration/Finance/Social Sciences.
• Member of HR professional body is an advantage.

EXPERIENCE AND SKILLS

Essential

• Minimum of 3 years’ experience in a similar role.
• Excellent communication and interpersonal skills.
• Excellent oral and written English language communication skills.
• Excellent planning and organisational skills, with proven administrative skills.
• Sound knowledge of office practices, procedures and administrative systems including filing systems.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Strong coordination and time management skills.
• Strong teamwork skills with the ability to both support colleagues and request support as and when required.
• High level of confidentiality.
• Ability to draft well-written, professionally presented documents.
• IT experience - Proficient in Microsoft Office and database applications.
• Commitment to Save the Children mission, vision and values