Human Resources / Admin Officer at Smart Partners

Responsibilities

• Maintaining physical and digital personnel records like employment contracts
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Gather payroll data like bank accounts and working days
• Publish and remove job ads
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR-related metrics like total number of hires by department
• Develop training and onboarding material
• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow within the company in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations and reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Requirements

• B.Sc in Human Resources Management or any relevant field
• Minimum of 3 years’ experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills