Human Resource Assistant at Solidarites International

Summary

• The HR Assistant assists and supports the HR Coordinator in day-to-day managing general operational and administrative tasks in particular recruitment and selection, contract management, payroll management, leave and attendance management, personnel management; HR reporting etc.

Description
Human Resources Administration:

• Participate and support the recruitment process (complete cycle) for national staff, and ensure respect for recruitment process
• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
• Ensure that HR policies and procedures are respected and understood at mission level
• Assist in the administrative and contractual management of personnel recruitment and hiring
• Organize, schedule and conduct the HR briefing and/or induction sessions
• Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)
• Take the necessary steps with the authorities if required (registering personnel, submitting documents...)
• Prepare the monthly HR reporting Pack, check and consolidate for the whole mission and send it to HR coordinator
• Ensure the respect of the HR monthly calendar.

Payroll, Tax and Social Contributions Management:

• Coordinate monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator
• Update and check the monthly related HR databases and payroll variables
• Ensure the payslip signature and archiving at time of all payrolls related documents
• Ensure the monthly submission of all social and legal contributions to finance department and pension providers each month.

Archiving:

• Ensure that staff personal files are kept up to date and archived according to the proper guidelines; for the whole mission
• Ensure preparation of HR files for Audit
• Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents.

Reporting:

• Update and consolidate the SI ID card needs and send them to the Logistics department
• Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
• Update monthly the International Staff FU and prepare the HR shuttle for HQ before HR coordinator validation.

Communication / representation:

• Work closely with and support the Administrative Managers and assistants
• Ensure that relevant HR information are published on the information board
• Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
• Ensure the HR data and information confidentiality.

Profile Forsaken

• Education: B.Sc Degree in Finance, Economics, Business/Public Administration or related degrees
• Professional experience: 2 years of relevant experience (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
• Languages: Fluency in English compulsory - written & spoken (Hausa – Added Advantage)
• Good knowledge of the Nigerian Labour Law
  Good knowledge of archiving & file/record management.
• IT skills: Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point, Basic Homere knowledge will be an asset
• Personal qualities: well organized, able to prioritize and manage important workload, good learning capacity and a fast learner, good communication, reactive, assertive, great attention to details, resistance to stress.