HR Operations Officer at Malaria Consortium

The Vacancy

Malaria Consortium is recruiting for a HR Operations Officer to join our team in Abuja.

Job Purpose

The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization. This will include supporting the SHRO consultancy management to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.

Key accountabilities

HR Operations Support 

• Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
• Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants. 
• Administer all consultancy procurements through the procurement system (NAV). 
• Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
• Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
• Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
• Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.

HR Consultancy Support  

• Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets.
• Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments. 
• Act as liaison between Finance and project team on consultancy payments.
• Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
• Arrange interviews where applicable.
• File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
• Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
• Provide support to the HR team as required.

Qualification/Requirements:

Essential

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 2-5 years of experience in HR or consultancy management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Proficiency in Microsoft Office and HRIS systems.

Desirable

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills

Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable

• Good analytical skills