HR Officer at Genesis Deluxe Cinemas (GDC)

Job brief

• We are looking for a skilled HR Officer who will provide support on all HR value chains such as recruitment, onboarding, performance management, employee engagement, training and development, employee database management, etc.
• The Officer will be responsible for administrative tasks and will contribute to making the company a better place to work.
• The goal of the role is to provide excellent assistance and support to employees and managers.

Responsibilities

• Arrangement, Filing, and scanning of all personnel and administrative files.
• Preparation of HR-related memos
• Assisting with HR projects and setting up of meetings
• Documentation and filing of employees Leave records.
• Support the recruitment process by ensuring that all candidates are contacted and invited for interviews.
• Shortlisting of Candidates (Skilled – Team Lead)
• Support in the documentation process for all new employees by ensuring that all the onboarding documents are properly signed, and new les opened for all of them.
• Prepare employment letters for all new employees and ensure they are signed and sent out within 24 hours of receiving the approval.
• Keep an up-to-date record of all exited staff and ensure proper filing of all exit documents (resignation letter, handover notes, and exit clearance)
• Manage the HMO Data and ensure that all new employees are enrolled, and existing staff have their pin numbers.
• Ensure all staff members have their birthday greetings ready and sent to them on birthdays.
• Responsible for introducing new staff members to the staff community via email at least 24 hours after resumption (their pictures must be on the post with a brief description of their career profile)
• Collation of HR Advise from all sites for Monthly Payroll
• Preparing and distributing staff-com
• Preparing and Issuance of call allowance to all staff
• Processing the payment of vendors’ salary and submitting report to supervisor for vetting.
• Submit weekly HR reports which include bento attendance reports, all exited staff reports, all newly employed staff and all recruitment and vacancy status.
• Act as the knowledge champion / coordination of Tool box meeting for Head office
• Any other duty designated by the HR Advisor/Manager.

Requirements and skills

• B.Sc / BA Degree in Business Administration, Social Studies or a relevant field; further training will be a plus.
• 1 - 2 years of relevant experience in human resources.
• HR Credentials (e.g., ACIPM, PHR etc.) will be an added advantage.
• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Proficient in MS Office; knowledge of HRMS is a plus.
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability.