HR / Finance Assistant at DAI

Background
The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives

• This position will support the Senior Accounting Manager and the Accountant in day-to-day accounting and administrative functions. The HR / Finance Assistant is responsible for review of staff timesheets and updating of the labour tracker for payroll purposes.
• He / she will be expected to coordinate closely with all staff as well as the finance and accounting teams.

Responsibilities

• The HR / Finance Assistant will support the Senior Accounting Manager and the Accountant in day-to-day accounting and administrative functions. This includes reviewing staff timesheets and updating the labour tracker for the S2S Activity on Monthly basis.
• Maintain a tracker of staff accrued annual leave, medical leave, and other leave records. Review leave requests and update with the leave balance for the supervisor’s approval.
• Assist with uploading of payment on the online banking platform and perform monthly bank reconciliations and routine monitoring of bank account balances.
• Assist with the reconciliation of petty cash transactions on monthly basis.
• Assist with the review of travel advances and travel expense reports based on S2S’s travel advance policy.
• Review and monitor outstanding advance reporting, especially those that have not been settled after 30 days of issuance.
• Assist accounting staff with reviews of backup documentation using the finance checklists to ensure completeness, accuracy, and full compliance with DAI policies and procedures.
• Assist in the preparation of information inputs for any financial reporting requirements, or internal reports as necessary.
• Assist to ensure reception coverage during business hours. Maintain efficient filing system. Perform other tasks as assigned.

Reporting:

• The HR / Finance Assistant will report to the Senior Accounting Manager.

Minimum Requirements

• Bachelor's degree in Finance, Business Administration, Public Administration, Economics, or other relevant field.
• Working knowledge of US Government operations, policies, and procedures, and FAR regulations preferred.
• Minimum two (2) years of experience in an administrative support role.
• Highly organized and the ability to multi-task.
• Knowledge of budgeting and procuring goods.
• Strong analytical skills with good problem solving skills & creativity, supported by good writing skills.
• Excellent interpersonal communication skills.
• Accuracy in with large amounts of data.