HR and Admin Officer at Alfred & Victoria Associates

Job Summary & Purpose

• As an HR and Admin Officer, you will be responsible for processing employee data as well as update the policies of our company. You will also have to provide assistance in the process of recruiting.
• You should be proficient in providing assistance in the hiring process. You should also assist in day to day operations of the Human Resources department.

Responsibilities

• Oversee personnel records (e.g. Contracts, PTO and so on).
• Update company database with the data of new employees (e.g. Background, qualification, skill, etc).
• Create and circulate documents about the policies of our organization.
• Collect payroll information including working days, ledgers and bank accounts.
• Publish and remove job ads on different platforms (e.g. job boards, social networks, careers pages, etc).
• Schedule prospective candidate’s job interviews and be a point of contact as required.
• Prepare reports and presentations on HR-related metrics like the aggregate number of hires by the department.
• Create materials to train and onboard the employees.
• Respond to inquiries of employees with respect to benefits like the precedent, number of qualified vacation days, etc.
• Ensure a proper screening and short listing of applicants.
• Ensures the timely preparation of letter of appointment, Job offer & contract for new hires.
• Manage vacancy announcements.
• Coordinate and arranged interviews for shortlisted candidates.
• Manage employees’ appointment confirmation process.
• Manage staff disengagement process.
• Provides information to staff on human resources and work related issues.
• Manage employee records.
• Handling all correspondence /memo.
• Assists in managing the medical check processes.
• Processing of funds for staff welfare.
• Assist in other clerical activities.
• Registers outgoing mails.
• Keeping record of KPI on employments request and Job description received.
• Managing the HR online Help Desk.

Academic Qualification

• Bachelor's Degree in Human Resource Management or Business Management.

Experience:

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• 3 years of work experience as an HR Administrative Assistant,or a similar role.

Key Skills & Competencies:

• Proficient with Human Resources Information Systems (HRIS).
• Knowledge of labor legislation (e.g. organizational health and safety, employee benefit, etc).
• Excellent oral and written communication skills.
• Strong organization and analytical skills.
• Exceptional customer service skills.
• Strong negotiation and sales skills.
• Proficiency in Microsoft Office.
• Excellent interpersonal skills.
• Ability to maintain an employee’s personal records.
• Ability to manage and handle multiple tasks.
• Outstanding problem-solving skills.
• Exceptional attention to detail.

Salary
Very attractive.