HR Advisor: People and Culture at Cellulant

JOB DESCRIPTION:

• The HR Advisor / People and Culture Advisor is a crucial role focused on nurturing a dynamic, inclusive workplace environment.
• This role, reporting to the Principal: People and Culture or Senior Principal: People and Culture, encompasses talent acquisition, comprehensive HR support, business partnering activities(collaborate closely with business leaders to drive HR initiatives and support organizational objectives), and specific responsibilities in employee onboarding, HR systems administration and support, and employee off-boarding.
• With a requirement for a minimum of 4 years of generalist HR experience, the ideal candidate will be instrumental in executing people strategies and ensuring the effective management of HR processes.

Key Responsibilities

Talent Acquisition (55%):

• In-House Recruitment Portfolio Management: Take full charge of a busy in-house recruitment desk, catering predominantly to IT recruitment needs.
• Service Multiple Business Units: Work closely with hiring managers across various business units to understand and fulfil their staffing requirements.
• Build Talent Pipelines: Proactively build a talent pipeline to anticipate and meet future staffing needs for projects and business developments.
• Internal Mobility: Identify candidates within the company for transfers or reassignments, enhancing internal mobility and career development.

Recruitment and Sourcing:

• Develop and implement sourcing plans, identify talent pools, and gather information on potential candidates.
• Create and publish job advertisements across various recruitment portals and social media platforms.
• Conduct branded outreach to attract top talent.
• Screen and shortlist applicants, schedule interviews, and prepare candidates for the interview process.
• Participate in interviews, conduct behavioral interviews, and coordinate candidate assessments.
• Strong knowledge of recruitment tools and techniques, including applicant tracking systems (ATS) and social media platforms.
• Offer constructive feedback to candidates where appropriate, perform reference checks and background screening, and extend job offers.
• Manage all administrative tasks associated with the recruitment process.

HR Advisory (45%):

Employee Onboarding:

• Preparation for New Hires: Ensure new hires have the necessary work tools (building access, laptops, etc.) from day one.
• Screening and Background Checks: Collaborate with the recruitment team for new hire screening, ensuring compliance and suitability.
• Onboarding Documentation: Timely release of onboarding documentation to facilitate a smooth start for new employees.
• E-Filing and Record Maintenance: Automate and maintain employee records, transitioning from physical to electronic files.
• Benefits Administration: Oversee employee benefits, including medical and group life insurance.
• HRIS Management: Update new hire details in the HR Information System (HRIS), serving as the main point of contact during the induction period.

HR Systems Administration and Support:

• HRIS Records Maintenance: Keep employee records in HRIS up-to-date, including personal details and official documents.
• HR Support: Provide first-line support on HR matters such as leave, sickness absence, and other administrative activities.
• HR Administrative Procedures: Contribute to the efficiency and effectiveness of HR administrative processes.
• Employee Benefits Administration Support: Assist in the administration of employee benefits, ensuring accuracy and timeliness.

Employee Offboarding:

• Off-boarding Documentation: Maintain comprehensive records for existing staff, including resignation and clearance documentation (this shall include exit interviews as appropriate).
• System Termination: Ensure departing employees are removed from all systems and databases.
• Clearance Guidance: Offer support and guidance throughout the clearance process, ensuring compliance and completion before final dues release.

Employee Relations:

• Assist with basic disciplinary and grievance matters, guiding the business on process and legal requirements.
• Escalate more complex issues to the Senior Principal or solve them in conjunction with the Senior Principal, ensuring adherence to best practices and legal standards.

Qualifications and Experience:

• At least 4 years of experience in human resources or a related field.
• A Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A solid foundation in HR practices and principles.
• Ability to handle day-to-day HR responsibilities, support talent acquisition processes, manage employee relations, and contribute to HR projects with some guidance and oversight.
• Ability to execute existing HR policies and programs effectively.
• Advanced skills in reporting and working with Microsoft Excel/Google Sheets

Key Competencies:

• Strategic planning and organizational skills.
• Strong problem-solving and adaptability.
• Effective communication and relationship-building abilities.
• Discretion, integrity, and a commitment to confidentiality.
• Networking skills, ability to build and maintain relationships with candidates, hiring managers, and external partners
• Adaptability, and flexibility to adjust recruitment strategies based on changing business needs and market conditions.