HR & Administration Technical Assistant at Norwegian Refugee Council (NRC)

To be successful in this role you seek opportunities to ensure effective impact and outcome measurement, documentation and dissemination of lessons learnt across core Competences. 

If you are a highly organised individual, comfortable with working in a remote environment and have previous experience of Implementing shelter Projects in an INGO setting, we would love to hear from you!

RESPONSIBILITIES

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to the plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Ensure proper and systematic filing of all personnel files
• Support the recruitment process by collecting applications, longlisting, scheduling examinations, and administering tests.
• Support in communicating appointments, and communicating benefit information · Maintaining a database of field office recruitments
• induction of new staff, schedule briefing with relevant departments and assist in email address requests for new staff
• Support in Issuing contracts for both casual workers and full-time workers
• Support in Management of employee records on NRC People at the field level 2
• Issuance of stock requests to the relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Tracking of NRC Tracking tools(Timesheet, Payslip, Stock, Inventory, Leave etc.) and report on a monthly basis
• Preparing and circulating the Minutes from all staff meetings
• Supervising the cleaner/cook
• Any other task assigned by Line Managers

QUALIFICATIONS

• Good university degree from a reputable university
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)