HR / Admin Officer at International Rescue Committee (IRC)

Requisition ID: req20923
Location: Monguno, Borno
Sector: Human Resources
Employment Category: Regular
Open to Expatriates: No

Position Overview

• The  HR & Admin  Officer  reports to the Human Resources Manager in Maiduguri.
• The Human Resources & Admin officer will be responsible in all HR matters, functions and general office management of the IRC office in Monguno, and to assist the HR Manager & the HR Lead in all related HR & Admin functions and ensuring compliance with IRC Way.

Responsibilities

• Ensure compliance to hiring policies and procedures.
• Support in the recruitment cycle, along with our recruitment team
• Manage staff contracts and all personal files, & track the new hires on boarding, this includes file all their new paper works in both personal & E personal files.
• Liaise with the hiring managers regarding staff contracts, paperwork, ATCs & all other documents related to the new hires
• Compile and submit updated IRC Monguno contact List by the 1st of every month.
• Follow up on employee’s benefits; health insurance, life insurance, & social security.
• Maintain knowledge of  national staff entitlements and benefits.
• Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
• Make sure to collect the timesheet for all staff on a timely manner and track it.
• Maintain tracking for the IRC staff emails, and coordinate with IT department for any new updates in this regard.
• Make sure to follow up correctly on the exit process following the IRC internal manual & practice for all employees and release the final settlement and other paperwork to Finance department on a timely manner.
• Always maintain the confidentiality of all sensitive HR information
• Perform other job-related tasks as requested by the HR Manager and HR Lead
• Assist in ensuring payment request for office consumables are raised
• Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
• Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
• Facilitate staff annual PME processes.
• Provide regular briefings to HR Manager and Coordinator on HR matters, including the status of  trainings, leave balances, timesheet submission etc.
• Serve as a link between the HR and employees by handling questions, interpreting and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.
• Educate and support management & staff in implementation of HR programs, practices and initiatives.
• Perform other duties as assigned.
• Manage lease agreement in close coordination with senior Admin officer Maiduguri.
• Manage Guest house and supervise Admin Assistant.

Qualifications

• University Degree in Management, Human Resources, Administration or related fields.
• Approximately 2 - 4 years of  professional experience in Administration/Office Management.
• Previous experience with Human Resources generalist.
• INGO experience preferred.
• Fluency in  English, Hausa, knowledge  of  Kanuri will be an added advantage
• Strong sense of personal integrity.
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
• Teamwork skills.
• Flexibility.

Knowledge, Skills and Abilities:

• Ability to work with others and to develop and maintain compatibility in teamwork.
• Report to supervisor on variances and statuses on regular basis.
• Work independently with initiative to manage high volume workflow.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Recordkeeping, report preparation, and records management techniques.
• Use a computer to enter and retrieve data and information accurately and rapidly.
• Working knowledge of in-country employment regulations, e.g., Nigerian labor law/employee relations statutes and capacity to apply them to IRC Nigeria.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

Work Environment:

• The position will be based in Monguno, Borno State.