Head Procurement & Office Manager at The Elevation Church

Business Planning and Optimization

• Develop an effective and suitable procurement strategy for TEC.
• Participate in the annual budgeting exercise, providing inputs in the creation of short, mid, and long term procurement goals and objectives of the Church
• Participate in the creation of TEC–wide Cost Projections and Strategies for Optimization
• Support the inputs through information on benchmark Cost & Price Performance
• Identify cost-saving and cost-reduction opportunities and implement strategies to achieve set objectives.
• Ensure strict cost control based on annual and other periodic budgets and forecasts.
• Anticipate unfavourable events through analysis of data and prepare control strategies.

Business Partner Identification and Prequalification

• Understand business requirements of all units and develop procurement strategies around them.
• Develop a framework for a competitive contract bidding process for all supplies within TEC.
• Identify new vendors and gather information for registering them in TEC’s database of potential vendors.
• Define and implement the procedure for prequalifying vendors for TEC.
• Ensure a minimum of three vendors are available for all recurrent procurement categories.
• Ensure integrity during the vendor selection process.

Sourcing and Contracting

• Manage end to end procurement process (from need identification to delivery and payment of the business partners)
• Collaborate with key persons to ensure the clarity of the specifications and expectations per purchase requisition.
• Ensure sourcing and procurement of quality goods and services in a timely manner and at competitive prices.
• Ensure integrity and SLA compliance during the vendor contracting process.
• Ensure that procurement transactions are conducted in a manner providing full and open competition whenever practicable.
•  Ensure all commitments are properly documented and approved.
• Manage business process outsourcing activities.

Vendor Performance Evaluation and Management

• Manage vendor performance evaluation and monitor to ensure quality control.
• Provide support to business functions in managing the contract execution and ensuring compliance with contractual SLA and KPI’s.
• Continuously evaluate supplier/service provider costs to ensure the best possible price in order to maximize profitability.
• Manage business partner dispute resolution Manage the partner satisfaction survey process.
• Paperwork and Accounting
• Maintain accurate records of purchases and pricing trends for recurring transactions.
• Ensure accurate inventory management for the products or services bought by TEC.
• Ensure timely delivery of purchases from vendors, generate and track purchase orders.
• Work alongside the purchasing department and Finance to ensure that promised deliveries were received in full and are paid for on time.
• Work closely with Finance to ensure sufficient funds per transaction and smooth cash.

Policy Compliance

• Advice management on all legal provisions regulating purchasing which may affect TEC.
• Comply with procurement rules and applicable federal and state laws and regulations as required.
• Ensure the elimination of all possibilities of corruption or unethical practices in the procurement process.

Inventory Management

• Maintain up-to-date records on all purchases made.
• Ensure the maintenance of a buffer stock.

Office Management

• Oversee all general office operations, including store management.

Relevant Experience (Type and minimum years expected)

• Minimum of 7 years varied experience in Procurement/Supply Chain Management and Administration.
• Managerial experience is required.
• Sound understanding and extensive experience in Procurement & Logistics/Supply Chain