Head, Procurement & Admin at Alan & Grant

Job Summary

• The Head, Procurement and Administration is responsible for overseeing all procurement and administrative operations to ensure strategic sourcing, cost-efficiency, contract management, and optimal utilization of organizational resources. The role supports organizational performance through effective procurement strategies and streamlined facility and administrative management.

Key Responsibilities

Procurement Responsibilities:

• Develop and implement a robust procurement business plan and strategy aligned with the organization's goals.
• Define and communicate long-term procurement objectives to promote efficiency and cost effectiveness.
• Serve as the organization’s central contact for all procurement-related issues, including policy guidance, training, and compliance.
• Establish and manage centralized procurement systems to improve value and operational efficiency.

Administrative Responsibilities:

• Design and implement a comprehensive facility management plan, including preventive maintenance schedules and lifecycle management
• Oversee general upkeep and repairs of office premises, facilities, and equipment.
• Administer and review contracts for facility and administrative service providers, ensuring service levels are met.
• Supervise office support functions including mail services, reception, cleaning, and utility management.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or arelated field.
• A Master’s degree or MBA is highly desirable.
• Relevant certifications such as CIPS (Chartered Institute of Procurement & Supply), PMP, or Facility Management credentials are a strong advantage.
• Minimum of 10 years' progressive experience in procurement and administrative management.
• At least 4 years in a senior or leadership role within a mid-to-large scale organization.
• Proven track record in vendor negotiation, contract management, and process improvement.
• Experience in managing facility operations and corporate services is essential.
• Excellent knowledge of procurement best practices, local and international sourcing strategies.
• Financial acumen and experience in budgeting and cost control.
• Proficiency in ERP/procurement systems and MS Office tools.