Head, Human Resource and Administration at KyDAL Office Point

Job Type: Full Time
Job Position: Head, Human Resource and Administration 

Location : Oyo 

Job Brief

A Pharmaceutical Company, based in Oyo State, with other subsidiaries, is urgently in need of a matured and experienced Human Resource Practitioner & Administrator.

JOB SUMMARY 
The Head, Human Resource & Administration will lead, direct and manage the day-to-day Human Resources and Administrative activities for the company. He/She will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, performance management, employee relations, benefits, training and development; as well as oversee administrative functions, e.g. fleet management and having interface with government agencies. In all, the Head, Human Resource & Administration will provide strategic guidance on Human Resource to the company and its subsidiaries. 

JOB SCHEDULE 
The job responsibilities of the Head, Human Resource & Administration include, but not limited to:

 Recruitment and Retention: 

• Develop and oversee recruitment processes 
• Design job specifications for all vacant positions 
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
• Oversee all employee engagement for the company and its subsidiaries pan-Nigeria and manage the new hire on-boarding and exit process. 

Compliance and Record Keeping:

• Annually review the Personnel Handbook recommending amendments needed due to changes in company policies, rules and regulations and/or labour laws 
• Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing of reports
• Update staff data base

Performance Management:

• Facilitate job analysis and update job descriptions.
• Develop, in conjunction with other heads of department, key performance indicators for all employees 
• Design appraisal form for all employees 
• Monthly/Quarterly coordinate performance appraisal of all employees 
• Decide, with the management, the appraisal performance cut-off for the payment of performance bonus 
• Monitor and send appraisal feedback 

Reward/Benefit Management: 

• Prepare monthly payroll for the payment of salary
• See to the payment of quarterly performance bonus
• Review employee final payments for accuracy and compliance with labour laws. 

Training & Development :

• Evaluate the need for employee training and development and make recommendations.
• Coordinate internal training and update training records 

Employee Relations: 

• Work with senior management team to resolve employee relations issues pragmatically.
• Investigate employee relations issues & work to ensure human resources related decisions
• are consistent and fair. 

Administration:

• Ensure smooth running of all administrative functions in the company e.g. premises management & maintenance, cleanliness of environments/ offices/toilets, etc.
• Fleet management – movement/allocation of vehicles, general repairs, maintenance; update of vehicle documentation; etc
• Work with external government agencies e.g. Police; VIO; FRSC
• Handling all the company’s court cases by having interface with the company’s lawyer(s)
• Monthly submission of reports to the Group Managing Director, on update of recruitment/engagement or exit of employee, any outstanding recruitment, update of temporary staff e.g. IT Students/Corpers, update on recovering of outstanding debts from exit employees, etc.

QUALIFICATION & EXPERIENCE

• PHARMACEUTICAL/MANUFACTURING EXPERIENCE IS HIGHLY IMPORTANT
• First Degree in related discipline
• Master’s Degree in human resources or related discipline is an added advantage
• Minimum of 15 years-experience in the field of human resources & administration, at least 5 years of which must be as a human resource department lead/head
• A qualified member of Chartered Institute of Personnel Management of Nigeria (CIPM) or any other related professional body
• Experience of pharmaceutical/manufacturing company is a plus. 

Other Competencies/Abilities/Skills Required

• Must be familiar with Nigeria Labour Laws and regulations governing Human Resources Practitioners in Nigeria
• Ability to work with other managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel and Powerpoint.