Head, Human Capital Management at BlueBrain Services Ltd

JOB PURPOSE / SUMMARY

• He/She would be responsible for the recommendation and implementation of all HR and administrative strategies that support business growth, improve morale and employee retention, execution of approved and adopted policies of the Group. Oversees general administration.

Main Job Tasks and Responsibilities (Targets and Deliverables)

Strategic HR Management

• Recommends and implements approved HR strategies, plans, and budgets to support the attainment of corporate goals including the management of budgets and resources.
• Drives the adoption of sound and best-fit HR practices; develops and implements supporting HR policies and procedures.
• Facilitates culture definition, articulation, and communication; deploys appropriate practices and policies to ensure the appropriate culture is imbibed and entrenched within the Group.
• Leads the design and implementation of the frameworks and programs for talent acquisition and management, organizational development, employee engagement, compensation and benefits, learning and development, performance management, etc. towards optimizing workforce performance and strengthening employee value proposition.
• Provides professional advice and insights to management and staff on people management practices and decisions.

Collaboration:

• Liaises with the finance department and provides essential information that ensures that payroll is carried out in accordance with policies approved by the Managing Director.
• Works closely with their deputy in the development of the business’s overall human resources strategies to guarantee the implementation of HR best practices across the business and in accordance with specified business objectives.
• Oversees payroll and pension instructions and ensures that they are prepared, logged, and administered in a timely manner, meeting the business’s monthly payroll run, for example, new starters, contractual variations, leavers, staff benefits, and contractual benefits.

Recruitment and Selection

• Drives the recruitment and selection process to ensure that the right talents are hired in the right position at the right time.
• Oversees the process through which new employees are taken on board and indoctrinated which includes but is not limited to; the preparation of contracts, and volunteer agreements, as well as the processing of all pre-employment checks.
• Conducts induction meetings with new employees and liaises with departmental heads and managers to ensure that they are fully aware of their roles and responsibilities in the induction process.
• Ensures that all the required onboarding processes are completed within an agreed timeline, this includes but not limited to the completion of all personnel files, provision of job descriptions, and role-specific training are carried out.

Performance Management

• Conducts performance reviews with department managers and monitors employee productivity, attitudes, and performance results.
• Ensures an effective performance evaluation process which Management has approved. This should include defining an end-to-end process, and training managers on the process and responsibilities for all those involved in the process.
• Drives the performance management system and offers guidance and rules for the manager to set the right goals and to monitor the increasing performance and efficiency of employees.
• Internal Knowledge and Communication Transfer
• Directs the preparation and maintenance of reports as necessary to carry out the functions of the department.
• Prepares periodic reports for management, as necessary or requested, to track strategic goal accomplishment.
• Serves as a link between management and employees by handling questions, interpreting, and helping resolve work-related problems.
• Maintains and develops HR policies, ensuring compliance and to contribute the development of corporate HR policies.
• Ensures appropriate communication at all staff levels to facilitate/ support the development of the team members.
• Provides consistent guidance and templates to all departments. Effectively communicate all relevant information to superiors, peers, and subordinates of all departments within the organization.
• Assists teams to develop as leaders while clarifying roles and responsibilities.
• Identifies opportunities for change and communicates the need for change so as to evoke innovative thinking from teams.

Personnel Management

• Ensures job descriptions for all employees are accurate and up to date.
• Supports HOD's in creating an induction plan for new employees and taking new employees through a comprehensive induction or onboarding.
• Develops and monitors annual administration budget that includes Human Resources services,· employee recognition, corporate social responsibilities, and administration.
• Prepares information and inputs for the salary budgets and ensures compliance with the approved salary budgets; gives focus on pay for performance and salary benchmarks where available.
• Ensures adherence to the corporate guideline on salary adjustments and promotions and coordinates increments and promotions of all staff.
• Ensures payroll is completed accurately and to the agreed timeline.
• Maintains and develops leading HR systems and processes to address the effective management of people.
• Plans, directs, supervises, and coordinates work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
• Provides counsel and assistance to employees at all levels in accordance with the company’s policies and procedures as well as relevant legislation.

Supervises central HR administration:

• Employee offer letters
• Salary letters and employment contracts
• Approves updated organization charts on a monthly basis and maintains complete/accurate personnel records.
• Provides counseling and guidance as a support to managers in case of disciplinary issues.

General Administration

• Oversees the general administration including logistics and fleet management; facilitates and ensures the provision of high-quality services.
• Enforcing the importance of complying with the HR policies, procedures, and processes.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintaining up-to-date procedure manuals for all HR Administration duties and ensuring that workstation risk assessments are conducted for all new employees.

Technical Competencies

• Detail-oriented and works with a high degree of accuracy
• Ability to effectively handle multi-task levels of management responsibility with minimal direction.
• Excellent communication and interpersonal skills
• Leadership and time management,
• Excellent team-building skills
• Analytical and problem-solving skills.

Personal Characteristics / Skills

• Be honest and trustworthy
• Be respectful and reliable
• Possess Self-control and integrity
• Possess cultural awareness and sensitivity
• Be flexible and possess leadership ability
• Demonstrate sound work ethics