Head, Facilities Management and Administration at Coronation Group

Key Duties and Responsibilities

•  Ensure the facility is fully operational with all utilities functioning properly.
•  Schedule and supervise maintenance repairs within the organization.
•  Manage contractors and monitor their performance.
•  Ensure facilities meet government regulations and environmental, health and security standards
•  Create new office procedures and processes to streamline administration activities.
•  Forecast the company’s upcoming needs and requirements.
•  Manage information regarding the drivers, vehicle, rentals, accident claims, vehicle performance and management. 
•  Advise the company on measures to improve the efficiency and cost-effectiveness of the facility.
•  Ensure the safety and security of persons, valuable materials and documents on the organization premises.
•  Communicate the common workplace health and safety issues to the general staff through internal campaigns.
•  Advice management on more appropriate record management applications and best practice.
•  Draft and submit report on recommendations to the management.
•  Ensure environmental hazards and risks are identified and appropriate actions are taken to eliminate, prevent or manage risks to acceptable levels.

Educational Qualification and Work Experience

• Bachelor’s degree in Facility Management, engineering, business administration or any relevant field from a reputable organization .
• Minimum of 8 (eight) years of experience in Facilities Management. 
• Relevant professional qualification (e.g. CFM – Certified Facility Manager, IFMA - International Facilities Management Association) will be an advantage.

Required Skills and Competencies

• Knowledge of general maintenance methods, operating requirements and safety precautions related to facilities management.
• Familiarity with related regulatory environment and agency compliance requirements.
• Awareness of facility and safety codes (national and state codes).
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.
• Ability to champion health & safety initiatives.
• Ability to manage multiple priorities.
• Strong proficiency in the use of MS Office tools.
• Good administration and organizational skills.
• Advanced problem-solving skills.
• Strong leadership and relationship management skills.
• Good communication and presentation skills.
• Good business writing skills.