Head Admin at La Fayette Microfinance Bank Limited, Advans Nigeria

Responsibilities

New site selection and refurbishment:

• To contribute to the search for branch premises
• To ask for and to negotiate cost estimates for works and modifications
• To monitor works and necessary modifications in offices
• To manage relations with suppliers
• To be responsible for administrative procedures for offices (electricity, water, telephone, etc.)

Planning activities:

• To write the logistics section procedures (purchase of goods and services, inventory, standard
• steps of selection of new site and standard steps of refurbishment process), and related documents (forms, templates)
• To work closely with the Financial Department to prepare budgets related to fitting expenses, supplies, materials, and the Operations Department for planning of needs
• To realise periodic budgeting exercises with all departments of the company and provide related figures under relevant formats

Management and production activities:

• To negotiate procurements and to follow up on contracts with suppliers as per procedures
• To organise branches’ installation: timely supply of equipment, furniture, material, stationery, security services, and ensure respect of standards (e.g. fire protection, strong room quality, anti-burglary measures)
• To ensure maintenance of all fixed assets (including vehicles) and premises
• To ensure storage and permanent inventory of all consumable goods, as well as timely and controlled delivery
• To propose when relevant updates of logistic procedures to the management, and implement them when approved, by dissemination within the company, including possible training or refreshment sessions to staff.

Control activities:

• To check the equipment’s efficiency, and ensure the relevant maintenance services in relation
• with suppliers or contractors.
• To monitor the staff under his responsibility (monitoring of expenditures, quality of realised
• work
• To monitor and control the works in progress, to ensure respect of deadlines
• To ensure periodic inventory of fixed assets and consumable goods
• To establish standards of costs for comparison purposes.