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  • Posted: Jan 31, 2023
    Deadline: Feb 14, 2023
  • CARE International is a major humanitarian agency delivering emergency relief and long-term international development projects.

    Read more about this company


    Grants Officer


     Job Responsibility #1: Grants Management 

    • Support the coordinating, monitoring and the implementation of the donor-funded project and programs
    • Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
    • Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
    • Ensure grant management procedures are followed and donor compliance requirements are met.
    • Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
    • Support budget preparation, modification and ensure timely reflection on People Soft.
    • Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
    • Ensuring projects are implemented in compliance with CARE International guidelines and relevant donor regulations.
    • Maintain and update grant files (electronic and hard copy files)
    • Coordinate grant audit exercise and ensure no exceptions/disallowances
    • Participate and facilitate monthly BVA and coordination meetings a to review project progress with clear action points
    • Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions.
    • Perform other duties as requested by the supervisor and the program / project manager

    Job Responsibility #2: Partner Management                                                

    • Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
    • Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
    • Process and follow up on partner awards and solicitation process including call for proposals/applications and expression of interests. This includes ensuring FFATA compliance and quality due diligence assessments for all partners.
    • Monitor monthly the status of the partner's unliquidated advances; Actively participate in project / program or staff planning meetings
    • Establish a work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
    • Participate in the various evaluations of the partnership within the framework of the partnership.
    • Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
    • Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making

    Job Responsibility #3: Compliance                                                               

    • Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
    • Facilitate partner compliance visit and health checks with the support of project and finance team.
    • Participate in regular audit of CARE’s procedures, practices, and documents to identify possible areas of improvement
    • Identify timely project and partner compliance issues and escalate for timely mitigation.
    • Support in training staff and partners on donor policies, rules, and regulations.
    • Document and share key compliance issues with CARE International staff and partners setting ground for compliance management

    Resource Mobilization                                                                                     

    • Contribute to CARE’s resource mobilization effort
    • Other Responsibilities as Assigned



    • A degree in Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
    • At least three years of experience working in project and/or grants management
    • Experience in developing and interpreting donor budgets.
    • Experience working with multi-donor projects
    • Experience with donor funding regulations, procedures, and reporting requirements
    • Knowledge of development issues, trends, challenges and opportunities and implications to community.
    • Proven ability to work collaboratively in a multidisciplinary team environment.
    • Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
    • Strong writing and editing skills with close attention to detail.
    • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments


    • Good negotiation and problem-solving skills
    • Effective working with and through partners
    • Strong planning and organizational skills
    • Strong strategic thinking and interpersonal skills
    • Excellent communication skills.
    • High proficiency in MS office tools (with excellent Microsoft Excel skills)


    • Approachability
    • Building Effective Teams
    • Customer Focus
    • Integrity and Trust
    • Drive for Results
    • Comfort around Higher management
    • Business Acumen
    • Negotiating
    • Organizational Agility

    Qualified Women are strongly encouraged to apply.

    Method of Application

    Interested and qualified? Go to CARE on to apply

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