Grant Assistant at FHI 360

Requisition: 2020200946
Location: Maiduguri, Borno
Supervisor: Senior Grants Officer
Job Type: Full time

Basic Functions

• Under the direction of the Senior Grant Officer, the Grant Assistant shall provide support in the administration and tracking of contracts, grants, task orders and cooperative agreements.

Duties and Responsibilities

• Responsible for supporting the reviewing of sub-agreement and subcontracting implementation activities and contractual arrangements to ensure they meet with donor and organizational regulations.
• Work directly with Implementing Agents (IAs) to ensure that both monthly financial and program reports are submitted timely
• Build the capacity of Implementing Agents finance staff in account and to ensure compliance with donor regulations
• Conduct periodic mentoring visits to the IAs and document findings
• Participate in IAs workplan and provide support to the IAs in developing their annual budgets
• Facilitate the monthly advance request by the IAs and ensure funds are released to the IAs for project implementation in a timely manner.
• Update the Implementing partners trackers on a monthly basis.
• Uphold FHI 360’s professional integrity by ensuring proper accountability by the IAs through ensuring adherence to policies and procedures
• File all grants documents in a proper and efficient manner
• Support the engagement of Consultants to work for FHI360
• Provide support to other staff to ensure project-wide understanding of contractual issues.
• Support the implementing procedures for projects to ensure that adequate records and audit trails are maintained.
• Keep current with changes in contractual regulations.
• Provides support on other projects within CMS.
• Performs other duties as assigned.

Qualifications and Requirements

• BS / BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 - 3 years relevant experience.
• Demonstrated success in multicultural environments is an advantage.
• Experience that reflects the knowledge, skills and abilities listed above is desired.

Knowledge, Skills and Abilities:

• Knowledge of budget preparation and monitoring techniques.
• Knowledge of, and experience with donor contract, cooperative agreements, and grant regulations with particular reference to USAID.
• Working knowledge of generally accepted accounting theories and practices.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
• Practical knowledge of working with sub-awardees especially local NGOs, CSOs, FBOs and implementing facilities With minimal supervision, manage high volume workflow.
• Relevant computer software skills with proficiency in excel.
• Well developed written and oral communication skills
• Report to supervisor on sub-awards status on regular basis.
• Follow-up on requests in an efficient manner.
• Ability to travel within Borno and Yobe states for a minimum of 25%.