Governance & C&P Committee Coordinator at Deep Blue Energy Services Limited

Description

The Service Holder facilitates the presentation of Quality High Value Purchasing Dossiers to the Contracts Committee (Tenders Board) for Consideration/Approval

• Carries out High Level Preliminary Review (Quality Assurance / Quality Control) of Purchasing Dossiers (Strategy, Award, Post-Award) to be presented to the Contracts Committee (Tenders Board) for Approval and provides timely feedback on them after examining/testing them to ensure the following:
• Transparency: Dossier Sections (Background, Objective, …) analyzed to ensure that Company’s rules and procedures related to purchasing have been followed and that the Subject is clear and unambiguous and the processes followed, fair.
• Fairness:  Dossier  Sections  (Background, Objective,  Strategy, Technical/ Commercial  Evaluation,  …) analyzed  to  ensure  that the approach taken is/has  been consistent  and  impartial,  with  interested  & qualified Contractors, Vendors, Suppliers, Consultants placed on a level playing field in arriving/to arrive at eventual selection/recommendation.
• Efficiency: Practicality of the Strategy to be deployed or recommendation made weighed with respect to simplicity, swiftness, achievement of positive results without extended delay, and compatibility with the available resources and professional capabilities of the Contracts & Procurement Division.
• Economy: Dossiers examined to ensure best value  for money is achieved taking price and quality into consideration, noting that lowest initial price may not equate to lowest cost over the operating life of the item  or  Service  procured:  Market Intelligence  & Savings  Sections  of  Dossiers  to  be  examined  for completion, depth/thoroughness, accuracy of results and interpretation. Budget & Planning information to be included in the Dossiers and to be checked for consistency/ alignment with Dossier’s Subject/Request (Budget Sufficiency/Adequacy…proper  planning)  or  for  remediation  proposals/actions  if  there is  nonalignment /inadequate Budget.
• Accountability  & Ethical  Standards: Dossiers  examined  to  ensure that test of  Human Rights  &  Due Diligence     Compliance     is     administered     on     potential     Vendors/Contractors    and     that    these Vendors/Contractors are  returned as  Compliant. In addition to  Moral Ethics,  Environmental  Ethics  is ensured by  examining  the Dossiers  to  make sure that Sustainable  Purchasing  practices  have been adopted in form of the inclusion of Carbon Footprint Reduction (CFR)  Initiatives to be performed on the Service or related to the Service and that priority is placed on renewable energy, recyclable products, … where applicable.
• Supports the Manager in  preparing  for  & coordinating  the Contracts Committee  (Tenders Board)  Meetings (background support in the areas of Agenda preparation; ensuring endorsement of Presentation Slides by relevant hierarchies and formal QA/QC  and final endorsement of Slides by Contracts Committee Secretary; dispatch of Agenda and Endorsed Presentation Dossiers to Contracts Committee Membership; …)
• Maintains   two   trackers:  A  Contracts  Committee   QAQC   Tracker and  a  Contracts  Committee   Meeting Highlights/Actions  Tracker  to  facilitate  adequate follow-up  on  Open Actions  to  closure  and  proper  Record maintenance.
• Prepares Sustainability Moments to be presented at the Contracts Committee Meeting (in line with the Sustainable Development focus of Company.)

The Service Holder carries out General Facilitation of Divisional Governance Meetings and Reporting:

•  Collates inputs from the different Domains and presents in Report format
• Co-Moderates the HSE  Meetings and Interface Meeting with Company’s External Stakeholders Interface Division (Partners & Authorities Relations Team)
• Ensures smooth coordination of the Meetings including Safety Moments
• Prepares and circulates Reports in a timely manner
• Develop and improve upon  Meeting templates

The Service Holder serves as the Division’s HSEQ (Health, Safety, Environment, Quality) and Sustainability, (Sustainable Purchasing - Carbon Footprint Reduction...; Energy Management; …)  Focal/Point Person. The Service Holder deputizes  as the Division’s  Compliance Representative  ensuring  the Due  Diligence Compliance of the Division’s affiliated Third Party Contractors/ Vendors. The Service  Holder deputizes  as the Division’s  Company Management  System (CMS)  Correspondent ensuring that the Division’s Governance Documents (Procedures, Work Instructions, …) are uploaded to the CMS portal and updated as required. The Service Holder supports the Methods & Performance Sub-Division (Strategic Sourcing Department) in the preparation  of the Procurement  Plan (Look-ahead Procurement  Planning for  Contracts  Committee purposes.)

Qualifications

• Bachelor’s Degree in Supply Chain Management, Law, Engineering, Sciences, Business, Humanities … Minimum   of  12   years’   experience   in   Purchasing   (Contracts  &  Procurement)  or/and  other  Supply   Chain Management activities in the Oil & Gas Industry or elsewhere. Membership  of relevant  professional  bodies  in  Supply  Chain  Management or Operational  functions  will  be an added advantage.

Preferred Skills

• Excellent Analytical & Numeracy Skills.
• Excellent Communication Skills.
• Excellent Inter-personal Relationship Skills.
• Commitment to excellence, respect for deadlines and great team spirit.

Cloaing: 9, August, 2023