Front Desk Officer at Polaris Digitech Limited

Responsibilities

Visitors Reception

• Serves visitors by greeting, welcoming, and directing them appropriately;
• Notifies company personnel of visitor arrival;
• Maintains security and telecommunications system.

Call Management

• Ensure that incoming calls are answered promptly;
• Ensure that reception area is manned at all times during working hours;
• Records every call (official calls) that comes in, in the absence of any personnel concerned;
• Records every call (outgoing) and the caller’s name;
• Ensure proper functioning of the PABX at all times.

Reception Area Management

• Ensure cleanliness of the reception;
• Managing the front office;
• Visitor/customer management;
• Mail management and procedural support;
• Carry out any other jobs as may be assigned.

Personal Assistant to MD

• Provide support to MD on administrative tasks
• Coordinate and prioritize MD’s schedule and activities to ensure optimal use of time
• Plan, organize travel itinerary and flights, accommodation and transportation.
• Ensure MD’s office is clean and organize at all times.