Front Desk / Executive Assistant at Velvot

Job Summary

• We are seeking a proactive, organized, and professional Front Desk / Executive Assistant to provide exceptional front desk services while offering administrative and executive support to the CEO and senior management team.
• The ideal candidate should possess excellent communication, organizational, and multitasking skills, with a friendly and welcoming personality.

Key Responsibilities

• Welcome guests and visitors with a warm, professional, and friendly attitude.
• Schedule, coordinate, and confirm appointments, meetings, and reservations for executives.
• Provide accurate information about the company's products and services to clients.
• Maintain visitor logs, appointment schedules, and other administrative records.
• Provide administrative support to the CEO, executives, and senior managers.
• Handle multiple tasks simultaneously while effectively prioritizing responsibilities.
• Ensure the reception area is clean, organized, and presentable at all times.
• Prepare, organize, and maintain documents, reports, and presentations.
• Take minutes during meetings and provide executive briefings where necessary.
• Handle confidential and sensitive information with a high level of discretion.
• Coordinate company events, business functions, and conferences.
• Provide visitors with basic information and direct them to the appropriate departments.
• Perform general administrative duties as assigned.
• Support project management activities and follow up on assigned tasks to ensure timely completion.

Requirements

• Bachelor's Degree (B.Sc.) or Higher National Diploma (HND) in Business Administration, Office Administration, or a related field.
• Minimum of 2 years' experience as a Front Desk Officer, Executive Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.

Required Soft Skills:

• Excellent interpersonal and customer service skills.
• Professional appearance and positive attitude.
• Strong organizational and multitasking skills.
• High level of integrity and confidentiality.
• Attention to detail and accuracy.
• Problem-solving and critical-thinking skills.
• Ability to work under pressure and meet deadlines.
• Initiative and proactive approach to work.
• Strong teamwork and collaboration skills.
• Adaptability and flexibility.