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  • Posted: Aug 19, 2022
    Deadline: Sep 19, 2022
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    White Soul Motors Ltd is a subsidiary of White Soul Investment Ltd, a company incorporated under the Company and Allied Matters Act, 1997. We are a leading player in automobile sales industry, providing accessible and affordable vehicles and maintenance services tailored to meet specific requirements. White Soul Motors Ltd is enriched with track record of...
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    Fleet Officer

    RESPONSIBILITIES

    FLEET OPERATION

    • Oversee assigned fleet’s operations and make direct reports to the Fleet Coordinator on fleet performance and other operational requirements
    • Route surveys and planning in conjunction with the Operations Manager
    • Monitor and report daily trucks turn-around time
    • Direct activities related to dispatching, routing, and tracking vehicles
    • Obtain and maintain annual inspections certification by regulatory authorities or in line with contractual obligations from clients
    • Obtain and maintain all truck licensing, registrations and permits
    • Oversee proper use of fuel/diesel rations; maintain log and account for fuel/diesel and oil storage tanks
    • Contribute in the decision making regarding lease and purchase of vehicles
    • Utilize GPS systems in conjunction with tracking unit to monitor drivers and track vehicles at all locations daily and in case of theft.
    • Conduct, in conjunction with the tracking unit, proper tracking of drivers in transit to ensure prompt and target time of delivery
    • Utilize GPS systems in conjunction with tracking unit to monitor drivers and track vehicles at all locations daily and in case of theft.
    • Ensure compliance with Federal transport laws and regulations.

    DRIVER MANAGEMENT

    • Develop and maintain efficient schedules for drivers and motor mates to ensure that such personnel are available at all times.
    • Conduct regular safety/fleet meetings with drivers, in conjunction with the safety team
    • Make and advise recommendations to HR Department, through the Head of Operations, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant drivers, maintenance staff,  etc.
    • Conduct pre-employment assessment of drivers and submit report on performance to the Fleet Coordinator
    • Develop, maintain and ensure adherence to disciplinary procedures and drivers’ orientation program and administering disciplinary measures to non-compliant drivers
    • Training and re-training of the drivers (and motor mates) for efficiency
    • Regularly holding meeting with the drivers (and motor mates) (except those on official assignment) to discuss and ensure the smooth operations and the actualization of the goals of the company
    • Observe drivers and motor mates behaviors and actions within and outside the company premises and make necessary recommendations as regards fitness for purpose
    • Constantly monitor the tracking report and follow up with drivers on issues raised and send updated report on issues resolution

    MAINTENANCE

    • Ensuring strict servicing and maintenance timelines to minimize downtime and maintain schedules
    • Maintain detailed records of vehicles’ servicing and inspection.
    • Oversee proper maintenance of parts and other consumables’ inventory
    • Work closely with the maintenance team to schedule and oversee fleet maintenance and repairs
    • Plan, organize and manage the work of maintenance teams to ensure that the all maintenance work is accomplished on schedule
    • Ensure that worn or damaged parts are promptly replaced and trucks are in good working condition at all times before embarking on journey
    • Researching required parts availability and costing
    • Must sign and/or countersign all forms, checklists and other documents necessary and relevant to be signed by his office

    REQUIREMENTS

    • Minimum of a Bachelor’s degree from a recognized tertiary institution
    • M.Sc. in Transportation, Logistics or Supply Chain is an added advantage
    • Minimum of 4 years’ experience in supply chain management, including, haulage, logistics, fleet management and customer service operations
    • Ability to accurately calculate load arrival times and other performance parameters
    • Complete and up-to-date knowledge of Federal and State transportation regulations
    • Ability to develop and maintain an accurate record-keeping system
    • Ability to differentiate driver issues, decipher problems versus complaints and proffer relevant solutions
    • Proficient in the use of Microsoft Office Tools

    Method of Application

    Interested and qualified candidates should forward their CV to: recruitment@whitesoulgroup.org using the position as subject of email.

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