Fleet Officer at Sunrose Consulting

Job Purpose 

• The Fleet Officer plays a vital role in ensuring the smooth operations and maintenance of the fleet of vehicles in the company. 

Key Responsibilities: 

• Maintain meticulous records on fleet operations, vehicle maintenance, and fuel consumption. 
• Regularly schedule and conduct site visits to clients\' and vehicle locations. Review and assess on-site driver and vehicle activities, ensuring compliance and service quality. 
• Effectively manage vehicle-related complaints. Receive and document complaints from drivers, and promptly liaise with the maintenance unit to initiate necessary checks and repairs. 
• Receive, coordinate, and plan job requests from the Marketing team. Ensure efficient and timely dispatch of resources to meet service requirements. 
• Collaborate closely with the Maintenance Team to oversee vehicle repairs. Ensure repairs are executed promptly, resulting in vehicles being rental-ready, and minimising downtime. 
• Maintain a fleet of backup vehicles to cover breakdown periods. Upon repair completion and certification, ensure the timely return of standby vehicles. 
• Efficiently manage vehicle dispatch and maintain an accurate Daily Dispatch Record.
• Oversee proper fuel management for all vehicles. Reload fuel cards for client vehicles as per approved fuel budgets, ensuring constant fuel availability.
• Daily verification of the fuel portal to confirm fuel purchases as reported by drivers. Vigilantly flag unauthorised fuel card usage and conduct fuel consumption analysis to track purchases and usage.
• Initiate requests for accessories required for fleet vehicles. Follow up with the Admin team to facilitate the timely procurement of requested items. 
• Ensure optimal and cost-effective deployment of drivers to suitable locations, meeting the company\'s operational goals. 
• Promptly report all vehicle incidents and accidents to the relevant team/platform. Facilitate proper documentation and follow-up procedures. 
• Actively engage in periodic driver training programs to enhance skills and stay updated on best practices. 
• Flexibility to undertake additional assignments delegated by the Head of Department, Supervisor, or the management. 
• Demonstrate the ability to perform various duties and responsibilities as directed by the executive management. 

Qualifications and Experience: 

• B.Sc./HND
• 2-4 years of relevant experience in Fleet management roles. 

Knowledge, Skills, and Ability: 

• Must possess a good knowledge and awareness of the industry
• Strong attention to detail
• Excellent communication and interpersonal skills 
• Good analytical and problem-solving skills 
• Good time management and organisational skills 
• Ability to analyse data, statistics and translate results into better solutions