Fleet/ Maintenance Officer at Fadac Resources

The Facility and Fleet Officer will be responsible for facilities, fleet and administrative matters. He/she works actively, internally and externally with the out-sourced vendors to ensure that the organization’s facilities and fleet are well managed, issues are resolved timely with zero escalations.

Responsibilities:

Facilities Maintenance and Administration

• Supervising day-to-day operations of the janitorial staff.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assist in inspecting office facility to determine the need for repairs or renovations.
• Get involved in recycling, renovations, event planning etc. of office activities.
• Ensuring all equipment is working and properly maintained.
• Keep rental files and vehicle document
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Work closely with facility management company and landlord to resolve all facility issues
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Fleet Maintenance

• Schedule maintenance and repairs of vehicles.
• Perform vehicle license registration and documentation as well as renewal of same.
• Ensure fleet availability to meet all requests by the company.
• Create reports of driver\'s effectiveness.
• Ensure drivers follow all vehicle regulations and laws.
• Ensure staff issues regarding official vehicles and drivers are addressed and resolved timely.

Relationship Management

• Assist the Administrative Manager to ensure that requisitions are delivered within the agreed SLAs and timelines

Requirements:

• Minimum of three (3) years’ experience in the same field
• Bachelor’s degree in one or any of these: Facility Management, Estate Management, Estate Valuer or any other related field of study within depth knowledge of real estate industry and its current events.
• Ability to work a flexible schedule to meet the needs of the business, including nights, weekends and holidays.
• Attention to details
• Sense of aesthetics
• Negotiation skills
• Good communication skills
• Supervision skills
• Innovative, proactive and ability to troubleshoot.