Fleet Head of Department (Fleet HOD) at Ascentech Services Limited

Role Summary

• We are seeking an experienced and strategic Fleet Head of Department to lead and manage our entire fleet operations.
• The successful candidate will be responsible for overseeing vehicle acquisition, maintenance, driver management, compliance, cost control, and operational efficiency across the organization.
• This is a senior leadership role requiring a hands-on professional with a proven track record of optimizing fleet performance, reducing costs, and ensuring safety and regulatory compliance.

Key Responsibilities
Fleet Strategy & Operations Management:

• Develop and implement fleet strategies, policies, and procedures to optimize vehicle utilization, reliability, and efficiency.
• Oversee daily fleet operations, including vehicle deployment, routing, scheduling, and logistics coordination.
• Ensure timely delivery of goods, services, or personnel in line with organizational objectives.

Vehicle Maintenance & Asset Management:

• Establish and manage preventive and corrective maintenance programs to minimize vehicle downtime and extend asset lifespan.
• Oversee vehicle inspections, servicing, repairs, and warranty management.
• Maintain accurate records of vehicle history, mileage, fuel consumption, and maintenance costs.

Driver & Staff Management:

• Recruit, train, supervise, and evaluate drivers, mechanics, and fleet support staff.
• Implement driver performance monitoring systems, including telematics and GPS tracking.
• Promote safe driving practices and conduct regular driver training and refresher courses.

Compliance & Regulatory Adherence:

• Ensure all fleet vehicles are roadworthy, properly insured, and fully documented (vehicle registration, licenses, permits, etc.).
• Ensure compliance with all relevant regulations, including FRSC, NTSB, DOT, and local traffic laws.
• Manage accident reporting, investigation, and claims processes.

Budgeting & Cost Control:

• Prepare and manage the fleet budget, including fuel, maintenance, insurance, and procurement costs.
• Implement cost-saving initiatives, such as fuel efficiency programs, route optimization, and vendor negotiations.
• Monitor and report on fleet financial performance, identifying variances and recommending corrective actions.

Procurement & Disposal:

• Manage the acquisition, leasing, or disposal of vehicles, ensuring cost-effectiveness and alignment with operational needs.
• Negotiate with vendors, suppliers, and OEMs for competitive pricing on vehicles, parts, and services.
• Ensure timely replacement of ageing or high-maintenance vehicles.

Technology & Data Management:

• Oversee the implementation and management of fleet management software, GPS tracking, and telematics systems.
• Leverage data analytics to monitor driver behavior, fuel consumption, maintenance trends, and overall fleet performance.
• Prepare and present detailed fleet performance reports to senior management and stakeholders.

Health, Safety & Environment (HSE):

• Enforce strict adherence to health, safety, and environmental standards across all fleet operations.
• Conduct risk assessments and implement safety protocols to reduce accidents and liabilities.
• Ensure all vehicles meet environmental emissions standards.

Candidate Requirements

• Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
• Minimum of 8 years of progressive experience in fleet management, logistics, or transport operations, with at least 4 years in a senior management or leadership capacity.
• Proven track record of managing large and diverse vehicle fleets (e.g., trucks, buses, heavy equipment, or light vehicles).
• Master's degree (MBA or MSc in relevant field) is an added advantage.
• Professional certifications such as CILT (Chartered Institute of Logistics and Transport), CPFP (Certified Professional Fleet Manager), or equivalent are highly desirable.
• Strong knowledge of fleet management software, GPS tracking systems, and telematics.
• Proficiency in MS Office Suite, particularly Excel for data analysis and reporting.
• Understanding of vehicle mechanics, maintenance practices, and lifecycle cost analysis.
• Knowledge of Nigerian regulatory frameworks (FRSC, NTSB, etc.).
• Strong leadership, team management, and people development skills.
• Excellent analytical, problem-solving, and decision-making abilities.
• Outstanding communication, negotiation, and stakeholder management skills.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Valid driver's license.
• Willingness to travel as required.
• Must reside in or be willing to relocate to the specified location.