Finance Operation Officer at Fina Trust Microfinance Bank

Key Responsibilities

Financial Operations & Transaction Management

• Process and review financial transactions including payments, receipts, and journal entries.
• Ensure all financial transactions are accurately recorded in the accounting system.
• Monitor daily financial activities and ensure proper documentation and approvals are in place.
• Support disbursement processes and verify completeness of supporting documents.

Reconciliation & Reporting

• Perform daily, weekly, and monthly reconciliations (bank, ledger, and suspense accounts).
• Investigate and resolve discrepancies in a timely manner.
• Assist in preparing periodic financial reports and schedules.
• Maintain up-to-date financial records for audit and reporting purposes.

Accounts Payable & Receivable

• Manage vendor payments and ensure timely processing of invoices.
• Monitor receivables and follow up on outstanding balances where necessary.
• Maintain accurate records of payables and receivables.

Compliance & Internal Controls

• Ensure adherence to internal financial policies, procedures, and regulatory requirements.
• Support internal and external audit processes by providing required documentation.
• Identify control gaps and recommend improvements to mitigate financial risks.
• Ensure proper segregation of duties and compliance with approval limits.

Budgeting & Financial Support

• Assist in budget preparation and monitoring.
• Track actual expenses against budget and report variances.
• Provide financial data and analysis to support management decision-making.

Process Improvement & Support

• Continuously review finance processes to improve efficiency and accuracy.
• Support implementation of financial systems and process enhancements.
• Collaborate with other departments to ensure smooth financial operations.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial transactions
• Reconciliation completion and discrepancy resolution time
• Compliance with internal controls and audit requirements
• Timeliness of financial reporting
• Reduction in financial errors and operational risks

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 2–4 years’ experience in finance operations, accounting, or similar role (preferably in banking or microfinance)
• Professional certification (e.g., ICAN, ACCA – in view or completed) is an added advantage

Skills & Competencies

• Strong analytical and numerical skills
• High attention to detail and accuracy
• Good knowledge of accounting principles and financial regulations
• Proficiency in accounting software and Microsoft Excel
• Strong organizational and time management skills
• Integrity and ability to handle confidential information
• Effective communication and teamwork skills