Finance Officer at Population Services International (PSI)

• We are seeking a dedicated and passionate Finance Officer to join our team.
• The Finance Officer will be responsible for ensuring efficient financial management and compliance with PSI’s policies and donor requirements.
• This role involves maintaining financial records, preparing budgets, processing payments, and providing financial analysis to support project implementation.
• The Finance Officer will also be responsible for performing essential banking functions, accounts and disbursement management, payroll functions, and handling other routine accounting duties.

RESPONSIBILITIES OF THE JOB:

Banking Functions:

• Pay bills and write checks as needed to maintain the smooth operation of the organization's financial obligations.
• Process fund transfers and record deposits accurately in the accounting system.
• Scan and attach bank-related documents in SharePoint for easy access and record keeping.

Accounts and Disbursement Functions:

• Ensure timely processing of payments, ensuring all payments are properly supported and documented, up to the filing stage.
• Ensure that proof of payment is attached to every payment voucher prior to filing and ensure payments are in compliance with the company’s procedures.
• Ensure all statutory payments (e.g., taxes, pensions, gratuity) are processed on time.
• Maintain petty cash, including custodianship, posting the petty cash log, and performing monthly reconciliation.

Payroll Functions:

• Collect information and prepare payroll payments for employees.
• Prepare monthly payroll, including payroll deductions and payment uploads.
• Prepare and maintain schedules for tax, pensions, gratuity, and other statutory deductions.

Other Accounts Functions:

• Perform routine calculations to produce analyses and reports as requested by the supervisor.
• Oversee and manage individual staff accounts as required.
• Maintain and track staff advances, ensuring timely retirement and proper documentation.
• Review expense reports, ensuring all calculations and data entries are accurate.
• Reconcile discrepancies or errors identified by liaising with employees and/or consultants.
• Review and adhere to program budgets, ensuring accuracy and compliance.
• Report any troubling findings or suspicion of wrongdoing to the appropriate authorities.
• Assist in preparing regular financial reports and ensure their accuracy.
• Adhere to PSI’s financial policies and procedures.
• Answer questions and provide assistance to stakeholders, customers, and clients as needed.
• Suggest changes or improvements to enhance accuracy, efficiency, and cost reductions.
• Collaborate with team members to ensure PSI Nigeria’s goals, objectives, and results are met on time.
• Write and post cheques, pay bills, record deposits, and enter receipt vouchers in QBE.
• Initiate bi-weekly Operating Advance Request (OAR) by collating and consolidating documents for review, approval, and processing of transfer.
• Perform any other duties as assigned by the supervisor.

QUALIFICATIONS:

• BSC/HND in Accounting, Finance, Business, Economics or a related field
• Professional certification (or part qualification) in accounting (e.g., ACA, ACCA, CPA) is an advantage.
• At least 3–5 years of experience in a finance/accounting role, preferably within an NGO or donor-funded project.
• Strong knowledge of financial regulations, accounting principles, and donor requirements.
• Proficiency in QBE accounting software, and MS Office, especially Excel.
• Excellent mathematical skills and understanding of data privacy standards.
• Integrity, honesty, and customer-service skills.
• Solid communication skills, both written and verbal.
• Familiarity with business principles and practices.
• Superior attention to detail.
• Excellent organizational skills; planning skills; problem-solving skills; analytical skills; critical thinking skills.
• Excellent computer skills, particularly with spreadsheets and calculation software.
• Passionate about working on international health and development, with a focus on all reproductive health issues.
• Proven ability to work with many people across diverse backgrounds.
• Ability to juggle multiple competing deadlines while staying organized and paying special attention to details.
• May involve working extra hours during peak financial reporting periods.

The Candidate we hire will embody PSI’s Cooperate value:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
• Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.