Finance Officer at Lindii Peace Foundation (LPF)

Duty Description

• Facilitates and manages the financing of procurement processes of the Programme, staff remunerations, etc, and Manages all financial records for the Project.
• Will act as the dedicated financial and Operation Focal Person for the Programme.
• Provide a financial status report of the Programme and manage the budget of the Programme to ensure proper spending on each line of the budget in order to avoid overspending of the budget using the financial tools available.
• Develop a financial report at the end of the Project/ fiscal year for donor reporting.

Job Description
Cash management:

• Maintain contact with the bank on operational matters
• Support operation, control, management of bank, and petty cash in accordance with LPF financial policy.
• Keep other members of staff informed for timely action
• Monitor and forecast periodic cash requirement
• Prepare and submit periodic financial reports and bank reconciliations and implement necessary corrections

Knowledge and capacity building:

• Promote compliance with ethical standards in the management of LPF’s finance and other resources
• Organize or participate in the training of staff and stakeholders
• Support office operations as required

Support financial management and planning:

• Act as the Financial Desk Officer of a Project, and will prepare instruments (vouchers, Mandates etc) for Payments
• Provision of technical and operational assistance in financial planning processes, support budget planning, and implementation
• Asses budget burn rate to verify compliance with guidelines, codes, and procedures.
• Analyse and report the budget situation to higher management
• Review financial/compliance risks in all transactions carried out by the office and flag when action is needed by management
• Support budget preparation and technical advice during proposal writing, strategic planning, and income projection
• Support programme staff on financial issues as required

Control of LPF finances:

• Process request/submissions for payments within scope and timely in accordance with LPF’s regulations, standard of accountability, procedure and ethics
• Process all cash disbursement payments
• Access, analyse and monitor financial transaction, accounting reports and reconciliation of accounts and prepare accurate and up-to-date financial information for applicable compliance
• Collaborate with internal external auditors, provide answers to request and engage with colleagues to resolve financial observations raised
• Complete applicable account closure activities on timely (monthly, quarterly basis and in accordance with closure instructions

Other Compliance Information:

• Eager and required to adhere to LPF’s principles and values and promote gender justice and women's rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles.
• Ensure that the properties in the place of work are respected and that no damage is caused to them.
• Adhere to implementation standards, LPF ways of working, and the terms of the LPF Code of Conduct; including the commitment to zero tolerance on SEA and the obligation to report SEA cases.
• He / She must not use their position of being engaged in LPF work to gain favors or material advantage.

Selection Criteria Core Competencies
Knowledge and skills:

• Knowledge of LPF policies and procedures.
• Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• Minimum of 2 - 5 years of humanitarian aid experience.
• Multiple language skills desirable.
• Graphics technical competencies required for this position
• High level of experience in developing information and communication related technical tools guidelines and systems.
• Qualifications and / or experience in professional information and communication-related fields.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.

Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Competencies:

• Results and Quality Orientation,
• Teamwork and Cooperation, Behavioural Flexibility,
• Commitment to LPF Principles.
• Stress Management and adaptability
• Knowledge of Microsoft Suite is essential

Communication Skills:

• Well-developed written and oral communication skills.
• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of LPF.
• This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF's core values and humanitarian principles.

Awareness and sensitivity of self and others:

• Demonstrates awareness and sensitivity to gender and diversity.
• Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
• Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Is well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.