Finance Officer at Learning Through Skills Acquisition Initiative - LETSAI

Job Purpose
The Finance and Administration Officer will provide LETSAI with appropriate finance, human resource, and administrative support to effectively implement program activities, as outlined and not limited to below.
Summary of key areas of responsibility.

finance and office administration

Finance:

Duties:

• Keep financial records and perform financial procedures (e.g., receipts, payments requests, and petty
• Assist the organization in management of internal and external audits.
• Ensure expenses are authorized and processed in accordance with agreed procedures for both LETSAIand donors.
• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all
• supporting documentation and compliance with finance and procurement regulations.
• Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.
• Ensure agreed reporting dates are maintained according to LETSAI’s policies.
• Assist in managing partners’ finance reporting ensuring compliance with LETSAI and donor regulations.

 Office Administration:

• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets,supplier contact), ensuring these are consistent with LETSAI’s operating requirements.
• Support the efficient running of LETSAI’s office daily operations.
• Ensure all procurement processes are in compliance with LETSAI and donor regulations.
• Support logistics for LETSAI’s programme activities.
• Other administration duties as agreed.

Human Resources

• Advise on HR policies when required to ensure these comply with LETSAI statutory regulations.
• Ensure staff handbook is reviewed and updated as required to comply with LETSAI’s and statutory
• procedures.
• Maintain personnel records.
• Coordinate recruitment/induction in line with LETSAI’s processes.

 PERSON SPECIFICATION
Education:
BSc, HND or OND in Finance, Accounting or Economics
Finance:

• At least 2 years’ experience in finance, HR, and office administration, ideally for a national or INGO.
• Experience in setting up new accounting systems.
• Experience in book-keeping and computerized accounting systems and/or SUN.
• Experience in making improvements to financial systems; an aptitude for this work is an advantage.
• Experience in reporting to donors in an NGO/INGO environment.
• Good understanding of the laws of LETSAI related to tax, insurance, etc.

Administration/HR:

• Experience in HR policies and procedures and administration systems.
• Experience of setting-up and managing office systems.
• Excellent IT skills, including Microsoft Office (Excel).
• Good planning and organizational skills and efficient work methods.
•  Ability to work well in a team, as well as independently.
• Ability to communicate well in English, and some ability to communicate in other local languages.

 TERMS AND CONDITIONS
Salary: According to LETSAI salary policy and donor regulations
Hours: 40 hours per week
Contract length: Eight-month contract with possibility of extension, subject to funding
Probation: There will be a probation period of 1month.
Holidays: 12 days leave per year.

Please note that, due to the number of expected applications, you will only be contacted if selected to takepart in the next steps of the recruitment process