Finance Officer at John Snow Inc - JSI

FSN Grade: 6

DESCRIPTION

The JSI/Nigeria Finance Officer will play a key role in supporting the Finance function for all the JSI Research & Training Institute, Inc (“JSI”) projects in Nigeria. The Finance Officer will support the JSI/Nigeria Country Office Finance needs toward the achievement of JSI’s project/s goals and objectives. The Finance Officer will work closely with Finance Manager Accounting for all JSI Finance needs and will set up and maintain functioning finance systems, and software as well as assist all JSI/Nigeria staff in developing and effectively utilizing financial rules and regulations as they perform their duties to remain compliant. The Finance Officer will play the compliant role as he discharges His/her duties.

Based in the JSI/Nigeria office in Abuja, the Finance Officer will work closely with and under the supervision of the Finance Manger Accounting as well as supporting the Finance Manger Program when the need arises. 

Key   Responsibilities:

Budget, Accounting and Financial Management. This position will be based in 

Abuja Country Office, to support all projects including state offices.

• Ensure all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures.
• Support in posting into JSI’s QuickBooks software
• Support forecast project expenditures.
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances.
• Reconcile and review invoices for payments. 
• Ensure necessary review, deliverables, andapprovals before issuing payments. Writechecks/e-payment
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations.
• Maintain up to date bank and petty cash account transaction records and supporting documentations.
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review and submit regular field vouchers and financial reports to supervisors for review and transmission to HQ,
• Obtain bank statements for the bank accounts, review cash book, and reconcile the accounts.
• Review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
• Upload approved payments on banking platform.
• Carry out weekly and month bank reconciliations to meet Home office datelines.
• Ensure and maintain proper sound internal control systems.
• Work closely with Operation unit to ensure all payment documents are audit ready.
• Ensure proper filing system for financial records and documents on monthly basis.
• Ensure timely liquidation of outstanding advances, payments due from staff, in line with JSI policies.
• Ensure all donor rules relating to funds management are strictly adhered to.
• Prepare financial report as necessary and provide necessary financial support to the projects.
• Process for applicable tax exemptions and VAT reimbursements during or after procurements in collaboration with the Nigeria Compliance Manager.
• Assist in end of year financial audit, as may be required.
• Perform other duties as assigned.
• Provide grants Management Support. 
• Review recipients’ finance vouchers.
• Process recipients’ invoices and payments.

Candidate Requirements (Qualifications, Experience and Skills)

• A Degree in Accounting or Financial Management.
• At least 5 years of work experience with minimum of 3 years in broader finance, accounts and operations management with an international organization and USG contracts preferred (including office management, HR, finance, IT, and logistics);
• A good understanding of Finance Systems, Generally Accepted Accounting Practices, Taxation, and Accounting Controls.
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
• High level of computer literacy (QuickBooks knowledge, a plus);
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
• Cross-functional team player;
• Results oriented and attention to detail;
• Proven experience in managing expenditures within budget.

Note

• JSI has a zero-tolerance policy for any form of abuse, exploitation or violence. We take every measure to prevent such incidents and to ensure compliance to our donors. We will expect all our employees/Consultants/Interns/Volunteers to commit to protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.
• JSI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.