Finance Officer at Heartland Alliance

Job Summary

Under the supervision of the Finance Manager, the Finance Officer will ensure that the financial reporting of the project follows the laws, regulations, donor requirements and HALG policies and procedures. He/she will assist in ensuring activity expenditures are allowable, allocable, and reasonable and financial reports are accurate and submitted in a timely manner.

Essential Duties and Responsibilities

• Coordinate fund request and disbursement, verification, and reconciliation of financial statements of accounts in coordination with the Finance Manager.
• Solely responsible for the custody and preparation of checks for payments after due approval has been obtained from Chief of Party and/or Director Finance and Operations.
• Support the Finance Manager to input financial data into QuickBooks daily and draw up monthly reconciliation and reports.
• Manage the petty cash.
• Complete and submit tax remittance and pension contribution on the grants to the relevant authorities.
• Keep proper office records and filing as appropriate.
• Generate activity budget and maintaining cash float for the grant.
• Support the preparation of monthly financial reports and assist in the preparation of other reports in line with donor requirements.
• Assess staff advances, program advances and retirements.
• Any other duties as may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor degree/HND in Accounting, Finance or closely related field.
• Minimum of 4 years’ experience in accounting related to NGOs and community level programs with increasing responsibility.
• Excellent interpersonal and communication skills.
• Independent judgment and discretion in completing assignments, seeking approval as appropriate.
• Good attention to detail with the ability to follow, applies, interpret, and explain instructions and/or guidelines.

Preferred Skills:

• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria.
• Demonstrated ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.

Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• High proficiency in Excel, SPSS, or another statistical analysis software other software routinely used by Heartland Alliance.

Work Environment:

• The noise level in the work environment is usually moderate.
• The employee will be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited resource environments