Reporting to:
Financial Controller
Job Objectives:
To ensure payment record – account receivables and payables accurate, cheques writing, cash disbursement and other accounting support for Chicken Republic Stores
Key Responsibilities:
- Processing of suppliers / vendor invoices for payment.
- Maintaining the creditors’ schedule.
- Keeping the financials documents organized and filed.
- Detect and eliminate errors in payment request. Imputing of all invoices and payment vouchers to the general ledger.
- Process and disburse expense reimbursement.
- Confirm all retirement before another cash advance is processed for a staff.
- Ensure posting of items received by the store into appropriate Trade Creditor’s account
- Finalize posting of products received by Warehouse and recognize respective suppliers.
- Prepare Creditor’s Age Analysis for tracking un-paid invoices.
- Schedule payment of suppliers’ invoices and ensure that they are due before being paid.
- Prepare schedule of paid invoices and Bank confirmation letter.
- Update Creditor’s account through proper allocation of payments made on daily basis.
- Ensure proper posting of Payment Vouchers for OPEX, salaries, projects and repairs.
- Prepare weekly Payment Analysis for Cash flow report.
Key Performance Indicators:
Outputs
Frequency
Creditors ageing analysis
Weekly
Payment analysis schedule
Weekly
Status report of outstanding invoices
Weekly
Status report of Outstanding posting of invoices and payment vouchers.
Weekly
Skills, Competencies and Requirements:
Functional Competencies/Requirements:
- Promptness in treatment of payments within SLA limits.
- Accuracy of written cheques and cash payment.
- Timeliness in accuracy of GL entry.
- Responsiveness of internal and external clients request.
General Management Competencies/Requirements:
- Strong Leadership skills
- Strong Oral and Written Communication skills
- Good Presentation Skills
- Strong Negotiation Skills
- Relationship Management
- Strong Problem solving skills
- Ability to plan, schedule and coordinate effectively
Educational Qualifications/Experience:
- Minimum of university degree or HND Accounting, Finance.
- Minimum of 2 years post professional qualification experience.
- Knowledge of complex Food manufacturing Accounting system would be an added advantage.
Desired Personal Attributes:
- Integrity
- Proactive self-starter
- Assertive and tenacious
- Ability to work with little or no supervision
- Ability to work with all levels of management, build partnerships and teams
- Highly organized and able to adapt quickly to changing priorities
- Ability to cope with and work under pressure
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