Finance Officer at Charles Ardor & Company

ABOUT THE ROLE

• The Finance Officer is responsible for the quality and accuracy of the day-to-day accounting across a high-volume, multi-stream operation.
• You will manage the books, run reconciliations, handle accounts payable and receivable, process invoicing and payroll, manage Family Club member accounts, and prepare the monthly management accounts that the Finance Manager will review and present to leadership. 
• The business runs across several income streams with meaningful transaction volume, so this role demands the technical grounding to manage complexity cleanly and the discipline to hold a consistent monthly cycle.
• The expectation is that your work arrives at the review stage in good order, not in draft.

KEY RESPONSIBILITIES

• Maintain accurate, up-to-date records in the accounting system (Zoho Books) across all revenue streams and cost categories
• Perform monthly bank reconciliations across all business accounts and resolve discrepancies promptly
• Manage accounts payable end-to-end: processing supplier invoices, maintaining a payment schedule, and reconciling supplier statements
• Manage accounts receivable: raising client invoices, tracking outstanding balances, following up on overdue amounts, and maintaining clean aging records
• Manage Family Club member accounts: perform daily reconciliations, share account statements with members on schedule, respond promptly to member email queries, and actively manage the Family Club accounts inbox
• Process monthly payroll and ensure submissions are accurate and on schedule
• Prepare VAT and PAYE schedules in line with filing deadlines, for Finance Manager review and sign-off
• Prepare draft monthly management accounts, including trial balance, profit and loss statement, and balance sheet, for Finance Manager review
• Maintain organized financial records and documentation that support both internal review and audit readiness
• Support the Finance Manager on ad hoc analysis, reporting, and process tasks as required

Requirements

WHAT WE ARE LOOKING FOR

• Minimum of three years of hands-on accounting experience with a strong foundation in bookkeeping and month-end close
• Part-qualified or fully qualified ACA/ACCA, or an HND/BSc in Accounting or a related field with equivalent practical experience
• Solid working knowledge of accounting software; Zoho Books experience is preferred and will be given weight in the selection process.
• Proven ability to manage reconciliations, accounts payable and receivable cycles, invoicing, and payroll processing to a consistent standard
• Experience in hospitality, retail, or a multi-outlet business environment is an advantage
• Detail-oriented, well-organised, and able to manage multiple deadlines within a structured monthly cycle
• Someone who takes ownership of their output and does not need to be chased to deliver