Finance Manager at Action Against Hunger | ACF-International

Action Against Hunger is currently looking to fill the role of Finance Manager who will work closely with the Head of Finance in providing high quality financial management information for effective programme implementation and maintaining financial accounting systems in line with the mission's finance policies and procedures at the base level.  The role primarily involves but not limited to timely consolidation and submission of base treasury needs, monitoring of Budget Follow Ups (BFU), base financial reporting and managing the performance of the finance team at the base.

Key Responsibilities:

• Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected;
• The comprehensiveness and precision of entries and the correct budgetary charging of expenses;
• Ensure field books are close on monthly basis towards the end of the month · Timely forwarding of accounting information to the capital;
• Ensure that all Cash count & Bank Reconciliation are done at the month end for field books;
• Ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books;
• Review the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancy;
• Prepare a detail report for Finance Head of Department on outstanding / prepaid advances if requested;
• Ensure that the base is in compliance with in-country tax policies;
• Ensure monthly WHT is deducted from suppliers and recorded correctly in accountancy;
• Ensure that proper documentation is filed for WHT on monthly basis;
• Assist Finance HOD in ensuring a good Tax system is in place at the base;
• Support budget holders in developing their forecast and monitoring their lines;
• Receive & incorporating budget forecast in BFU;
• Organize & lead monthly BFU meetings at the base & provide updates to Deputy Head of Department Finance for each grant;
• Monitor level of over/underspending per budget lines and provide feedback to Deputy HOD Finance;
• Inform the HOD Finance for any information which impact the grant financial status;
• Warning the Head of Finance Department and Field Coordinator of financial risks;
• Review donor guidelines and ensure flexibility is respected;
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Deputy HOD Finance;
• Implementing the Cash Management procedures on the base and ensuring they are respected;
• Share Audit report with Finance HOD with recommendations & action plan;
• Follow up on recommendations for improvement on regular basis;
• Alert on suspicion of fraud and corruption through the appropriate channel;
• Identify fraud and corruption cases in the base;
• Sensitize the team on the management of fraud and corruption risks;
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant;
• Conduct internal Audit from time to time by using FAP “Financial Audit tool”;
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU;
• To develop and conduct training for finance staff on accounting policies & tools at the base level;
• Identify the needs of finance staff training & arrange training sessions accordingly;
• Provide induction/briefing on accountancy to all field employees joining finance department;
• Conduct regular refresher trainings on accounting tools to new/existing finance staff on regular basis;
• Develop & share new tools with Finance HOD to improve mission accountancy quality & budget allocation;
• Supervise Finance Officer & Finance Assistant;
• The availability and safe keeping of the necessary cash;
• Authorising and making payment for purchases falling within the monthly forecast of his/her base;
• Ensure timely & realistic forecast is sent to the capital;
• Meet program managers to ensure good forecast in line with spending plan;
• Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures;
• With the help of Capital Finance Officer, monitor funds & ensure that there is a low balance towards end of the month;
•  Ensure that the funds are requested accordingly as requested in the cash forecast;
• Work closely with finance team to build their capacity.

Position Requirements:

• Advanced Degree in Accounting/Finance with minimum 3 years of professional experience in finance with proven experience in team management;
• Accounting related Certification;
• Exceptional organizational skills, time management skills, and attention to detail;
• Strong Excel skills;
• Excellent communication skills with the capacity to write quality reports;
• Strong analytical and reporting skills;
• Experience in budget and risk management;
• Experience with SAGA accounting system preferably;
• Knowledge of international donor requirements;
• Experience with accounting systems; knowledge of SAGA would be a plus;
• Knowledge of ACF financial management framework preferrably;
• Professionalism, honesty, reliability, autonomy & sense of responsibility;
• Maintain confidentiality;
• Fluent in English;
• Team player, flexible.