Finance Coordinator at Care Best Initiative (CBI)

Job Purpose

• CBI Finance Coordinator responsibility is to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens.
• From ensuring that finances are available for a quick scale-up of operations after an emergency, to managing the day-to-day finances needed to conduct activities, you will provide support to the entire project.
• You will also liaise with the capital office to ensure that the project is run in accordance with local laws and customs. As part of an experienced finance team, you will help coordinate daily financial activities through the duties outlined below.

Job Description/Principal Accountabilities
Rank % of / Time - 1 /100%

Overall Duties
Financial Management:

• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.
• Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.
• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
• Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.

Tax Operation:

• Ensure that the base is in compliance with in-country tax policies.
• Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.
• Ensuring a good Tax system is in place.

Grant Financial Management, Donors Compliance & Budget Analysis:

• Support budget holders in developing their forecast and monitoring their lines.
• Support in budgeting during project proposals
• Organize & lead monthly BFU meetings at the base & HQ for each grant.
• Monitor level of over/underspending per budget lines and provide
• Inform the Management with any information which impacts the grant financial status.
• Warning the Management of financial risks.
• Review donor guidelines and ensure flexibility is respected.
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).

Treasury Forecast & Cash Management:

• Implementing the Cash Management procedures at the base and ensuring they are respected.    
• The availability and safekeeping of the necessary cash.
• Ensure timely & realistic forecasts are prepared and consolidated for each grant.
• Meet program managers to ensure a good forecast in line with the spending plan.
• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
• Ensure that the funds are requested accordingly as requested in the cash forecast.

Object Capacity Building for Finance & Non Finance Staff:

• Work closely with the finance team to build their capacity.
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
• To develop and conduct training for finance staff on accounting policies & tools at the state level.
• Identify the needs of finance staff training & arrange training sessions accordingly.
• Provide induction/briefing on accountancy to all field employees joining the finance department.
• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
• Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.

Supervision & Team Management:

• Supervise Finance Officer & Finance Assistant across both N/E and N/W region.
• Travel to field office to conduct monitoring visit to N/E and N/W states.
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.

Management of Fraud and Corruption Cases:

• Alert on suspicion of fraud and corruption through the appropriate channel.
• Identify fraud and corruption cases in the Organization.
• Sensitize the team on the management of fraud and corruption risks.
• Alert on suspicion of fraud and corruption through the appropriate channel.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• You have a Bachelor's Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.
• Willing to travel around N/E and N/W states.
• Past exposure and experience working on multiple projects
• You have 3 years of professional experience in finance with proven experience in team management.
• You have Minimum of 2 years’ experience in NGO financial management.
• Experience as an auditor is a plus.
• You have experience on the use of QuickBooks accounting system.
• You have excellent interpersonal skills, ability to work both independently & as a member of a team.

Skills (Special Training or Competence):

• Proven interest and commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
• Ability to infuse positive energy into the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service in love, and accountability
• High level of stress tolerance and ability to work under pressure.

Key Behaviors:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Pro-active and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trip within PCO working area.

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs