Finance Assistant (Volunteer) at Delight Affection Foundation (DAF)

Scope of Work

• The Finance Assistant will be responsible for the timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
• S/he will also ensure orderliness within the finance department.
• The Finance Assistant will deal with all payments documentation as well as advise the Project Manager, and Program Officer on the arising financial matters and share areas of concern with suggested solutions within he/her capacity.

Key Accountabilities
Finance Work

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in the attendance sheet tally with the Database and Schedules.
• Prepare payment vouchers, ensure the correctness of cost classification and coding
• Receive payment advice and attached relevant documents to file
• Preparing Payment schedules for all meetings, workshops and training participants and consultants
• Safeguarding the organisation's resources by scrutinising all payment requestsby adhering to the DAF Manual, Policies and Procedures
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for the recording of all payments completed and share it with Finance Officer weekly for posting.

Suppliers Invoice:

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations-Related Work:

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per DAF's Finance Manual filing requirements.
• In charge of collating timesheets of all field office staff.
• Keep a tracker for all payment documents to ensure they are filled out properly.

Perform other duties as required by Finance Officer:

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Key Working Relationships

• The Finance Assistant will be a staff in Maiduguri and will report to the Finance Officer while interacting directly with other staff including the program officer and other staff in the field office.

Requirements
Essential

• Candidates should possess an OND, HND or B.Sc Degree with 0-3 years experience.
• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft Excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times.

Desirable:

• Experience in working in a humanitarian setting, (I/NGO) is an added advantage
• Good working knowledge of Microsoft Excel and other software skills.