Finance Assistant at Save The Children

Ref Id: 210001TH
Team / Programme: Program Supports (Integrated Health and Nutrition: IHN project)
Grade: 5
Contract Length: Fixed Term

Child Safeguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• This position will be responsible for implementing and/or coordinating financial and compliance support functions for the state office.

Scope of Role:

• Finance Assistant is responsible for all financial dealings and documentations in Adamawa state project office.
• He/She works to support the project office and program implementations in the wake of COVID-19 pandemic.
• Reports to: State Team Lead and gets technical supports from the country office finance team members.
• Staff Reporting to this post: None

Key Areas of Accountability
Financial Management:

• Verification of all payment vouchers before making final payments
• Coordinate the transaction documentation process.
• Prepare the draft of the monthly cash request of the field office.
• Perform monthly bank reconciliation and  single account matching
• Coordinate all month end and Yearend Activities of the field office
• Prepare adjustment journals including reallocations exchange rate and post in the system.
• Prepare the draft of the monthly cash request of the field office.
• Verify transaction posting and approve posting online Aggresso system or offline spreadsheet (GLACOS).
• Coordinate the transaction documentation process.
• Ensure bank reconciliations and single account matching are done timely and ensure regular cash counts

Budget Monitoring:

• Participate in the annual budget development
• Review monthly transactions with Budget Holders and provide comments to finance
• Participate in program monthly finance meeting and provide input to budget holders.
• Works with budget holders on budget review and reallocation and ensure change approved is posted in the system.

Field Office and Partner Support Function:

• Capacity Building of Budget Holders & Field staff  in Awards Management
• Pre awards assessment and due diligence check for new partners
• Organize audit of Implementing Partners.

Audit & Evaluation:

• Assist with the Internal and External audit preparations including putting together relevant documentation for the Audit.

Other Support:

• Work closely with  Country office Finance Team on finance /awards related issues
• Participate in monthly finance and awards meetings in the field office
• Supervise, coach and build the financial management capacity of the finance and non- finance team of the field office.
• Other – Any other ad hoc tasks as requested by Line Manager.

Supporting the dual mandate:

• Support the development of an organizational culture that reflects our values, our dual mandate and promotes accountability and high performance

Global policies:

• Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, code of conduct,  Fraud and Dishonesty,  equal opportunities and other relevant policies.

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Experience and Skills
Administrative & General Skills.

Essential Criteria:

• Level of Education - B.Sc. /HND or equivalent
• Specified Study Area - Finance / Accounts
• Minimum 3 year post NYSC experience.
• Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at community level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Must be able to speak at least one local language predominant in that state.
• Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)
• Ongoing Professional certificate in accounting and finance

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Understanding of local language(s).

Skills & Behaviours (Our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to.

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.