Finance Assistant at Public and Private Development Centre (PPDC)

Job Summary

• The Finance Assistant will play a crucial role in supporting the Finance department within PPDC. This individual will work closely with the Finance Lead, Grant Manager and other accountants in optimizing resource allocation; bringing fresh ideas and perspectives to improve processes and efficiency.
• He/she will assist with day-to-day financial tasks like data entry and expense tracking; support with budgeting, donor compliance reviews, analyze financial data, prepare reports, conduct audits, support accounts receivable processes, reconcile expense reports, and ensure data integrity in QuickBooks.
• Also, will offer practical mentorship and onboarding for new recruits/ interns and contribute to financial planning and forecasting.

Key Working Relationships:

• The Finance Assistant will be a staff in Nasarawa, Plateau and Kaduna State Respectively and will report to the Grant manager while interacting directly with other staff including the Administrative/Logistics officer and other programs staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Directly reporting to the Grant Manager.

Main Duties & Responsibilities

Finance work (70%):

• Manage accounts payable; verifying and processing invoices.
• Process financial transactions such as invoices, expense reports, and receipts.
• Assist in the preparation of financial reports, spreadsheets, and presentations.
• Maintain accurate financial records and documentation.
• Assist in budget preparation and monitoring.
• Ensure accurate and complete financial data entry.
• Support accounts receivable processes, including invoicing and collections.
• Reconcile employee expense reports and address discrepancies.
• Maintain up-to-date and organized financial records.
• Enter data into QuickBooks accounting software and ensure data integrity, accurate and complete financial data entry.
• Handle petty cash management and reconciliation.
• Assist in financial audits and compliance reviews.
• Perform bank reconciliations and monitoring bank/cash account activity.
• Assist in the preparation of tax returns and other regulatory filings.
• Monitor and maintain financial databases and software systems.
• Participate in financial planning and forecasting activities.
• Coordinate with other teams to provide financial information and support as needed.

Suppliers Invoice (10%):

• Assist in procurement processes, including obtaining quotes and processing purchase order
• Prepare all invoice payments and obtain approval from the authorized personnel

Administrative/Operations related work (15%):

• Manage archiving, scanning,correspondence and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents are filled as per PPDC Finance Manual filing requirement.
• Support the People, Operations and Culture Team in the state in collating timesheets of all field office staff.
• Keep a tracker for all payment documents to ensure they are sent/ received to/in Head Office Abuja.

Perform other duties as required by the Accountant and Grant Manager:

This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Qualifications and Experience Essential

• Minimum of Bsc Accounting/Finance
• At least 2 years of progressively working with a finance team.
• Experience in working in INGO an added advantage
• Experience in working in INGO an added advantage
• Demonstrated commitment to transparency, accountability, and integrity in accounting practices.
• Willingness to travel occasionally, as required.

Required Skills:

• Excellent interpersonal and communication skills
• Proficiency with QuickBooks and MS Excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritize multiple tasks
• Willingness to learn at all times
• A self-starter.

Language Requirements:

• Fluency in English and other Nigerian Languages.