Finance Assistant at Medecins Sans Frontieres

Main Objective and Responsibilities of the Position

• Execute administrative and finance related tasks and follow up of project accountancy to support the Project
• Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.

General Accountabilities

• Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.
• Processing the payment to suppliers and keep strict on all documentation involved, informing the adminis- tration manager of any sort of disparity:
  • Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Project Finance Manager.

MSF Section/Context Specific Accountabilities

• Systematically record all cash movements;
• Ensure availability of funds for the cash box.
• Ensure all cash payments comply with applicable thresholds;
• Monitor operational advances in accordance with current procedures;
• Is responsible for the sums entrusted to his management
• Ensures confidentiality of funds management;
• Establish daily cash balances;
• Draw up a weekly physical inventory of the cash under the supervision of the Finance Manager or the Project Coordinator;
• Ensure that each payment file contains all the documents required in accordance with the procedure (valid in- voice, analysis grid or waiver, valid per diem claim, etc.) and check that they comply with MSF standards and lo- cal policies;
• Process payments to suppliers and maintain strict control over all required documents, reporting any discrepancies to the Finance Manager;
• Ensure that each payment has been pre-authorized by the Finance Manager or Project Coordinator;
• Keep the "Bank Register" up to date according to the order of cheque and transfer numbers so that the bank balance is available at all times.
• Carry out all accounting tasks and activities, to ensure strict control over all expenses and the reliability of state- ments and documentation with Finance Manager support.
• File and prepare all accounting elements required by the Finance Manager
• File, on a day-to-day basis, and store accounting documents for the monthly closing within the allotted dea- dlines;
• Request technical support from the Accounting Manager.

Requirements (Qualifications / Experience / Knowledge)
Educational Qualification:

• Desirable Finance, Business or Administration related Diploma.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries

Languages:

• Mission language and local language essential

Knowledge:

• Essential computer literacy (word, excel, internet)

Competencies:

• Results and Quality Orientation, Team work and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.