Finance Assistant at International Medical Corps

Location: Damboa, Borno
Job ID: DAM/FIN/09

Job Summary

• The Finance Assistant will be based in Maiduguri and will provide all necessary financial assistance to project as well as handle other office cash related duties.
• S/he will maintain Cash transaction journal, make cash disbursements and reconciliations, prepare cash projections and requests and will also be responsible for the custody of all the financial files related to the project.

Main Responsibilities

• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
• The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management:

• Prepare procurement request and ensure all approvals are secured and coordinate with the Logistics department the delivery of service and goods.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
• Ensure all documents are filled and stamped.
• Maintain proper filing and easy retrieval of finance documentation.
• Conduct Daily, weekly and month-end cash counts.
• Payment of participant and other training, cash payments out of the office.
• Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
• Complete the monthly closing operation of the cash accounts after validation of Finance Officer
• Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose

Working Relationships:

• Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets

Security:

• Ensures application and compliance of security protocols and policies
• Facilitates emergency and non-emergency security expenditures
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Qualifications

• A university degree in Accounting or Business Administration. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage

Experience:

• Minimum of 1 year experience in the humanitarian sector
• Experience in working with computerized accounting systems, preferably Costpoint
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel.
• Fluent English in written and oral.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.